| (a) For a minor home modification that costs $1,000
or more, a program provider must obtain comparable bids for the minor
home modification from three vendors. Comparable bids describe the
minor home modification and any associated installations identified
in the specifications required by §260.319 of this division (relating
to Requesting Authorization to Purchase a Minor Home Modification
that Costs $1,000 or More).
(b) A program provider must obtain bids that:
(1) are based on the specifications obtained in accordance
with §260.321 of this division (relating to Specifications for
a Minor Home Modification); and
(2) include:
(A) an itemized list of materials and labor necessary
to construct the modification;
(B) the cost of each material and labor listed;
(C) the date of the bid;
(D) the name, address, and telephone number of the
vendor;
(E) a detailed explanation of the vendor's warranty
for the modification, if any; and
(F) a statement that the vendor will make the minor
home modification in accordance with the specifications obtained in
accordance with §260.321 of this division and all applicable
state and local building codes.
(c) A program provider may obtain only one bid or two
comparable bids for a minor home modification if the program provider
provides written documentation that the minor home modification is
available only from those vendors.
(d) A program provider must choose the lowest bid unless
the program provider has written documentation that justifies selection
of the higher bid. An example of a justification that supports payment
of a higher bid is that the higher bid is based on the inclusion of
a longer warranty for the minor home modification.
(e) The person who developed the specifications required
by §260.321 of this division may be one of the bidders required
by this section.
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