<<Prev Rule

Texas Administrative Code

Next Rule>>
RULE §511.167Preparation, Submittal, Review, and Approval of Plans, and Retention of Records

(a) General.

  (1) A limited services rural hospital (LSRH) owner or operator may not begin construction of a new building, additions to or renovations, or conversions of existing buildings until the Texas Health and Human Services Commission (HHSC) approves final construction documents.

  (2) Plans and specifications describing the construction of new buildings and additions or renovations and conversions of existing buildings shall be prepared by a registered architect, a licensed professional engineer, or both, and meet the requirements of this subchapter.

  (3) The names of spaces used in the LSRH's functional program narrative, preliminary documents, final construction documents, and specifications shall be consistent with the names of the spaces used in this chapter.

  (4) HHSC shall notify the LSRH's owner or operator of the result of its review of each type of submission discussed in this section.

  (5) The LSRH owner or operator shall respond to all HHSC requests for additional information, including providing a plan of correction for deficiencies cited by HHSC.

  (6) Once final construction documents are approved, the LSRH owner or operator shall request inspections in accordance with §511.168 of this subchapter (relating to Construction, Inspections, and Approval of Project).

  (7) When construction is delayed for longer than one year from the plan approval or self-certification approval date, the LSRH shall resubmit construction documents to HHSC for review and approval. The plans shall be accompanied by a new Application for Plan Review, plan review fee, and functional program narrative.

  (8) The LSRH owner or operator shall provide written notification to HHSC when a project has been placed on hold, canceled, or abandoned.

  (9) HHSC may close a project file after one year of assigning an application number to a project if the LSRH has placed the project on hold. Plan review fees are nonrefundable.

(b) Submission of projects and assignment of application number.

  (1) The LSRH owner or operator or representative shall submit the following items to HHSC in care of the mailing or overnight delivery address that appears on the Application for Plan Review.

    (A) A completed and signed Application for Plan Review. The Application for Plan Review may be obtained by contacting the HHSC Health Care Regulation Department Architectural Review Unit (ARU) using the contact information listed on the HHSC website.

    (B) The applicable plan review fee in accordance with §511.17 of this chapter (relating to Fees).

    (C) A functional program narrative in accordance with subsection (d) of this section.

    (D) Final construction documents in accordance with subsection (f) of this section.

  (2) The cost of submitting documents and plans and specifications shall be borne by the sender.

  (3) Once HHSC has determined that the submission required in paragraph (1) of this subsection is complete, HHSC will assign an application number to the project that must be referenced on all documents and correspondence related to the project. HHSC will review final construction documents in the chronological order received.

  (4) The LSRH shall satisfactorily resolve all deficiencies noted in the final plan review before HHSC will grant approval of the project for construction.

  (5) The LSRH shall not begin construction until the LSRH owner or operator receives written notification from HHSC that the final construction documents have been approved.

(c) Feasibility conference. An LSRH owner or operator or representative may request a feasibility conference, which is an informal meeting between a member of ARU staff and the LSRH owner or operator or representative, to determine the feasibility of a project, for consultation and informational purposes, and to facilitate and establish understanding of compliance with the rules and codes.

  (1) A feasibility conference is not a substitute for plan review.

  (2) An LSRH owner or operator or representative may schedule a feasibility conference by contacting ARU using the contact information listed on the HHSC website.

  (3) The LSRH owner or operator or representative shall provide at the feasibility conference the items in subsection (b)(1)(A) - (C) of this section and a set of preliminary plans or final construction documents.

  (4) The LSRH owner or operator or representative is responsible for recording conference notes and shall submit the notes to HHSC.

(d) Functional program narrative. The LSRH owner or operator or representative shall submit a functional program narrative to HHSC with each new project in accordance with subsection (b)(1)(C) of this section. The functional program narrative shall be presented on facility letterhead, signed by LSRH administration, include the functional description of each space, and the following:

  (1) departmental relationships, number of patient stations in each category, and other basic information relating to the fulfillment of the LSRH's objectives;

  (2) a description of each function to be performed, approximate space needed for these functions, occupants of the various spaces, projected occupant load, types of equipment required, interrelationship of various functions and spaces, and any special design features;

  (3) energy conservation measures, included in building, mechanical and electrical designs;

  (4) a description of the type of asepsis control in diagnostic and treatment areas; and

  (5) the type of construction (existing or proposed) as stated in Table of National Fire Protection Association 101, Life Safety Code, 2012 edition (NFPA 101).

(e) Preliminary documents. HHSC may request preliminary documents. If requested by HHSC, the submission shall consist of the items in subsection (b)(1)(A) - (C) of this section, preliminary plans, and outline specifications. The documents shall contain sufficient information to establish the project scope, description of functions to be performed, project location, required fire safety and exiting requirements, building construction type, compartmentation showing fire and smoke barriers, patient station count and services, and the usage of all spaces, areas, and rooms on every floor level.

(f) Final construction documents. Final construction documents and specifications shall be submitted to HHSC for review and approval prior to start of construction. All final documents and specifications shall be appropriately sealed and signed by the project registered architect and professional engineer licensed by the state of Texas.

  (1) Submission of final construction documents. The LSRH owner or operator shall submit to HHSC for review and approval the items in subsection (b)(1)(A) - (C) of this section (if not previously submitted with preliminary documents) and one set of final construction documents and specifications covering the construction of new buildings or alterations, additions, conversions, modernizations, or renovations to existing buildings.

  (2) Preparation of final construction documents. Construction documents shall be well-prepared so that clear and distinct prints may be obtained, shall be accurately and adequately dimensioned, and shall include all necessary explanatory notes, schedules, and legends and shall be adequate for contract purposes. Compliance with model building codes and this chapter shall be indicated. The type of construction, as classified by National Fire Protection Association 220, Standard on Types of Building Construction, 2012 edition, shall be provided for existing and new facilities. Final plans shall be drawn to a sufficiently large-scale to clearly illustrate the proposed design but not less than one-eighth inch equals one foot. All spaces shall be identified by usage (using the names of spaces used in this chapter) on all plans (architectural, fire safety, mechanical, electrical, etc.) submitted. Separate drawings shall be prepared for each of the following branches of work.

    (A) Architectural plans. Architectural drawings shall include the following.

      (i) A map of the area within a two-mile radius of the facility site with any hazardous and undesirable location noted in §511.162(a) of this subchapter (relating to General Construction Requirements) identified.

      (ii) A site plan showing all new topography, newly established levels and grades, existing structures on the site (if any), new buildings and structures, roadways, parking, walks, easement, overhead or underground utilities or service lines, and the extent of the areas to be landscaped. All structures that are to be removed under the construction contract and improvements shall be shown. A general description of the immediate area surrounding the site shall be provided.

      (iii) A plan of each floor and roof to include fire and smoke separation, means of egress, and identification of all spaces.


Next Page

Link to Texas Secretary of State Home Page | link to Texas Register home page | link to Texas Administrative Code home page | link to Open Meetings home page