All affected persons in the Beaumont-Port Arthur, Dallas-Fort Worth, El Paso, and Houston-Galveston-Brazoria areas as defined in §115.10 of this title (relating to Definitions), shall maintain the following records, either electronically or in hard copy form, except for any video records required by paragraph (4) of this section, which must be maintained electronically. (1) The owner or operator shall maintain records identifying each process unit subject to fugitive monitoring in accordance with this division (relating to Fugitive Emission Control in Petroleum Refining, Natural Gas/Gasoline Processing, and Petrochemical Processes in Ozone Nonattainment Areas) including, at a minimum, the following information: (A) the name of each process unit; (B) a scale plot plan showing the location of each process unit; (C) process flow diagrams for each process unit showing the general process streams and major equipment on which the components are located; and (D) the expected volatile organic compound emissions if the process unit is shut down for repair of components or other equipment, including: (i) the total emissions; (ii) the calculations used; and (iii) engineering assumptions applied. (2) The owner or operator shall maintain records on components and process areas that contain, at a minimum, the following data: (A) the name of the process unit where the component is located; (B) the type of component (e.g., pump, compressor, valve, pressure relief valve, etc); (C) all data collected in accordance with the monitoring and inspection requirements of §115.354 of this title (relating to Monitoring and Inspection Requirements) for each component required to be monitored with a hydrocarbon gas analyzer; (D) the calibration of the monitoring instrument; (E) if a component is found leaking, if applicable: (i) the component identification and method of leak determination (Method 21 in 40 Code of Federal Regulations Part 60, Appendix A-7 (October 17, 2000), the alternative work practice in §115.358 of this title (relating to Alternative Work Practice), sight/sound/smell, or inert gas or hydraulic testing); (ii) the date that a leaking component is discovered; (iii) the date that a first attempt at repair was made to a leaking component; (iv) the date that a leaking component is repaired; (v) the date and instrument reading of the recheck procedure after a leaking component is repaired; (vi) the date that the leaking component is placed on the shutdown list; and (vii) the date that the leaking component was taken out of service; and (F) records of any audio, visual, and olfactory inspections of connectors, but only if a leak is detected. (3) The owner or operator shall maintain records by process unit identifying and justifying each: (A) unsafe-to-monitor component and unsafe-to-inspect flange; (B) difficult-to-monitor component; and (C) exemption by component claimed under §115.357 of this title (relating to Exemptions). The components may be identified by one or more of the following methods: (i) a plant site plan; (ii) color coding; (iii) a written or electronic database; (iv) designation of process unit boundaries; (v) some form of weatherproof identification; or (vi) process flow diagrams that exhibit sufficient detail to identify major pieces of equipment, including major process flows to, from, and within a process unit. Major equipment includes, but is not limited to, columns, reactors, pumps, compressors, drums, tanks, and exchangers. (4) If an owner or operator elects to use the alternative work practice in §115.358 of this title, the following records must be maintained in addition to the records required by paragraphs (1) - (3) of this section. (A) The owner or operator shall maintain a list of all components that are monitored according to the alternative work practice in §115.358 of this title. (B) The owner or operator shall maintain records of the detection sensitivity level selected from the table in §115.358(e)(1) of this title. (C) The owner or operator shall maintain records of the analysis to determine the component in contact with the lowest mass fraction of chemicals that are detectable, as required by the daily instrument check procedure referenced in §115.358(c)(2) of this title. (D) The owner or operator shall maintain records of the technical basis for the mass fraction of detectable chemicals used for daily instrument check procedure referenced in §115.358(c)(2) of this title. (E) The owner or operator shall maintain records of each daily instrument check required by §115.358(c)(2) of this title. These records include: (i) the flow meter reading of the leak used in the daily instrument check and the distance from which the leak was imaged; (ii) a video record, with a date and time stamp, of the daily instrument check for each configuration and operator of the optical gas imaging instrument used during monitoring; and (iii) the name of each operator performing the daily instrument check. (F) The owner or operator shall maintain records of the leak survey results as follows for all components that the owner or operator monitors using the alternative work practice in §115.358 of this title. (i) A video record must be used to document the leak survey results and the results of the recheck to verify the leak has been repaired, if the alternative work practice in §115.358 of this title is used to perform the recheck. The video record must meet the following requirements. (I) The video record must include a time and date stamp for each monitoring event. (II) Each component must be identifiable in the video record. (ii) The records must include the name of each operator performing the leak survey for each monitoring event. (G) The owner or operator shall maintain records of the annual Method 21 screening required by §115.358(f) of this title, including: (i) the components screened according to Method 21; (ii) the concentration measured according to Method 21; (iii) the date and time of the Method 21 screening; and (iv) the calibrations required by Method 21. (H) The owner or operator shall maintain records of the training required by §115.358(h) of this title. (I) The owner or operator shall maintain records of the optical gas imaging instrument manufacturer's operating parameters. (5) The owner or operator shall maintain all monitoring records for at least five years and make them available for review upon request by authorized representatives of the executive director, United States Environmental Protection Agency, or local air pollution control agencies with jurisdiction, except that the five-year record retention requirement does not apply to records generated before December 31, 2000. |
| Source Note: The provisions of this §115.356 adopted to be effective December 3, 1993, 18 TexReg 8538; amended to be effective May 27, 1994, 19 TexReg 3703; amended to be effective May 22, 1997, 22 TexReg 4213; amended to be effective May 16, 2002, 27 TexReg 4113; amended to be effective January 17, 2003, 28 TexReg 113; amended to be effective December 23, 2004, 29 TexReg 11705; amended to be effective June 24, 2010, 35 TexReg5293 |
