| (a) In accordance with Government Code §§2261.253(c)
and 2261.256, contract managers will perform risk analyses for goods
and services contracts to determine whether enhanced contract and
performance monitoring is necessary. The following attributes will
be considered, as applicable:
(1) risk of fraud, waste, or abuse;
(2) cost, duration, and scope of the contract;
(3) responsibilities and accountability of agency and
vendor staff;
(4) vendor experience and past performance;
(5) data security protocols; and
(6) legislative or statutory requirements, potential
impact on agency operations or programs, and external stakeholder
impacts.
(b) Any contract rated high risk will receive enhanced
contract monitoring to be performed by the contract manager. Enhanced
contract monitoring may include the following actions, as applicable:
(1) weekly or monthly progress reports;
(2) documented controlled correspondence;
(3) regular site visits;
(4) project team meetings; and/or
(5) documentation of corrective actions.
(c) Contract and performance monitoring activities
will be documented and reported to the board on a quarterly basis.
The Procurement Director, in working with the contract manager, will
notify the board of any serious issue or risk identified with respect
to a contract subject to enhanced monitoring.
(d) This process does not apply to an interagency agreement
or contract, interlocal agreement, memorandum of understanding, a
contract for which there is not a cost, or agency grant programs.
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