The general counsel shall maintain a special file of all requests received from all persons for advance notice of proposed board rules. At the time the general counsel sends notice of proposed rule changes to the secretary of state, the general counsel shall also send notice of proposed rule changes by regular mail to each person of record in the file; however, failure to provide the notice does not invalidate any action taken or any rule adopted. At the end of each state fiscal year, the general counsel will notify all persons included on the list of the requirement to affirmatively express a desire to continue receiving the notices described herein, and shall eliminate those persons on the list who do not respond within a month of notification.