| (a) Grant recipients must maintain all financial records,
supporting documents, and all other records pertinent to the grant
project or grant award for the later of:
(1) five years following the submission of a final
report; or
(2) if any litigation, claim, or audit is started,
or any open records request is received, before the expiration of
the five-year records retention period, one year after the completion
of the litigation, claim, audit, or open records request and resolution
of all issues which arise from it.
(b) At any time during the grant agreement and during
the retention period described in subsection (a) of this section,
the director or the director's designee may, upon reasonable notice,
request any records from or audit the books and records of a grant
recipient or conduct an on-site review at a grant recipient's location
to verify that the grant recipient has complied with the terms, conditions,
and requirements of the grant agreement, and any applicable laws,
rules, regulations, or guidance relating to the grant award.
(c) During an on-site review, a grant recipient must
provide the director or the director's designee with access to all
records, information, and assets that the director or the director's
designee determines are reasonably relevant to the scope of the on-site
review.
(d) If the director or the director's designee requests
records or information from the grant recipient, the grant recipient
must provide the requested records or information to the director
or the director's designee not later than 30 days after a written
request is made by the director or the director's designee.
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