| (a) State agency officials and employees shall adhere
to applicable laws and the regulations and guidelines of the comptroller
governing travel vouchers.
(b) Reimbursement for Travel Expenses. State agencies
shall not approve and the comptroller shall not pay travel vouchers
for services at rates higher than contract rates, unless an exception
in §20.408 of this title (relating to Exceptions to the Use of
Contract Travel Services) or §20.409 of this title (relating
to State Agency Contracts and Requests for Exceptions) applies. Travel
vouchers submitted for reimbursement shall indicate the claimed exception
in a manner prescribed by the comptroller.
(c) Audits. The comptroller may conduct pre-payment
and post-payment audits of travel reimbursement requests; the audits
may include a review of the propriety of claimed exceptions from the
use of contract travel services.
(d) False claims for reimbursement. All claims for
travel reimbursement are subject to Government Code, §403.071
relating to claims and available money. Any person who knowingly makes
a false claim against the state is subject to the penalties in Government
Code, §403.071(f) and other applicable laws.
(e) Monthly reporting. The reports required by this
subsection are for those travel services not charged to a state travel
credit card.
(1) State agencies shall report the expenditures, as
the total dollars spent, and activities, as the total number of trips
and days of rental or lodging, relating to travel services as follows:
(A) air, bus, and rail travel: total dollar spend and
total number of trips;
(B) rental car: total dollar spend, total number of
trips, and total rental days;
(C) hotel/lodging: total dollar spend, total lodging
trips; total number of nights; and
(D) travel reservation and booking fees: total dollar
spend and total number of reservations.
(2) Travel reports shall be submitted to the comptroller's
Procurement Policy and Strategy Program on or before the 28th day
following the reporting month.
(3) Travel reports shall be submitted on a compact
or floppy disc in Excel format via United States Postal Service or
e-mail. The comptroller may also adopt other reporting methods, including
web based reporting.
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