|(a) State credit card. State agencies, officials, and
employees shall use state travel credit cards to purchase contract
and non-contract travel services. Travel services for airfare shall
be charged to state travel credit cards. Travel services for lodging,
rental vehicles and other necessary travel expenses shall be charged
to state travel credit cards, when feasible; purchases by other methods
shall be reported monthly pursuant to §20.411(e) of this title
(relating to State Agency Reimbursement and Reporting).
(b) Eligibility. Any entity eligible to use contract
travel services is also eligible to obtain state travel credit cards.
State credit cards may be used only for official state business and
may be issued to individuals and state agencies.
(c) State travel credit cards issued to individuals.
State agency employees should be issued a state travel credit card
when the employee is expected to take at least three trips or spend
at least $500 per fiscal year for official state travel business.
State agencies may, at their discretion, approve the issuance of the
cards to any employee.
(d) State agencies shall ensure that:
(1) state travel credit cards are cancelled upon the
employee's termination of employment;
(2) state travel credit cards are cancelled when the
employee fails to timely pay the charges, uses the card for personal
transactions, or any other misuse of the credit card; and
(3) individuals who are issued state travel credit
cards understand that payment of charges on state travel credit cards
is the sole responsibility of the individual and that the state shall
not be responsible for the charges or for nonpayment by the employee.
(e) Individual billing. State travel credit cards issued
to individuals shall be billed directly to the individual who may
obtain reimbursement through properly submitted state travel vouchers
that comply with this subchapter and the rules and guidelines of the
comptroller. Other individuals eligible to use state travel credit
cards shall comply with the reimbursement rules and procedures of
their governing entity.
(f) Centralized billing. A state travel credit card
issued to an eligible entity shall be billed to that entity which
may receive reimbursement pursuant to applicable statutes and rules.