| (a) Items are selected for inspection and/or testing
under the following conditions:
(1) Notice from a using qualified ordering entity.
If a using qualified ordering entity determines that any supplies,
materials, services, or equipment received do not meet specifications,
it is the responsibility of the qualified ordering entity to notify
the division in writing detailing the reasons why the item received
does not meet the specifications of the contract.
(2) Notice from purchaser. The various purchasers within
the division may "flag" purchase orders at time of issue
with a request for inspection and/or testing of the items purchased
after their arrival at the receiving qualified ordering entity.
(3) Previous experience with products and/or vendors.
The comptroller's inspector may direct inspections and/or testing
of products based on previous experience of deficiency of the products
or of vendors delivering products other than those specified on the
purchase order.
(4) Items selected at random. The comptroller's inspector
may direct inspections and/or testing of items selected from purchase
orders at random for spot checking.
(5) Request from contractor. A contractor may request
the inspection of items purchased prior to or after delivery of the
items to the qualified ordering entity. Such inspections are made
only upon the approval of the director.
(6) Certificate and/or test report from independent
testing laboratory. When deemed necessary, the division may require
a respondent and/or the contractor to supply a certificate and/or
a test report from an independent testing laboratory showing that
the product offered or delivered meets or exceeds the requirements
of the specification and/or contract.
(7) In-plant inspection. When approved by the director,
certain items may be inspected by comptroller personnel or the comptroller's
designated agent in the plant of the manufacturer during the process
of manufacture. Examples of the type of items so inspected include
school buses, paint, retreating rubber for tires, etc. Products not
meeting specifications may be rejected prior to shipment.
(b) Qualified ordering entities shall be responsible
for the initial inspection and testing of all purchases. Inspection
and testing will be done in accordance with instructions issued by
the division. Appropriate forms may be devised to assist the qualified
ordering entities in carrying out this duty.
(c) In addition to random inspections, the director
may direct that follow-up inspections be conducted of purchases which
fail initial agency inspections to verify if specifications are met.
The director will coordinate with the purchaser as required to carry
out these duties.
(d) Reports of findings on inspections and/or tests
of materials, supplies, services, and equipment are filed with the
division for recording and/or proper action to eliminate the problem.
|
