| (a) The following words and terms, when used in this
section, shall have the following meanings, unless the context clearly
indicates otherwise.
(1) State agency--Has the meaning assigned by Government
Code, §403.013(a) but does not include public junior colleges
or community colleges.
(2) CAPPS--The centralized accounting and payroll personnel
system, or any successor system used to implement the enterprise resource
planning component of the uniform statewide accounting project, developed
under Government Code, §2101.035 and §2101.036.
(b) A state agency using CAPPS shall provide to the
comptroller the following contract and purchasing information for
each contract entered into by the state agency:
(1) a brief summary of each contract that is quickly
and easily searchable, including the contract's purpose, timeline,
and deliverables;
(2) contract planning and solicitation documents;
(3) the criteria used to determine the vendor awarded
the contract;
(4) if the contract was awarded based on best value
to the state:
(A) a list of the factors considered in determining
best value with the weight given each factor; and
(B) a statement regarding how the vendor awarded the
contract provides the best value to the state in relation to other
vendors who bid or otherwise responded to the contract solicitation;
(5) any statements of work and work orders prepared
for or under the contract;
(6) the proposed budget for the contract;
(7) any conflict of interest documents signed by state
agency purchasing personnel participating in the planning, soliciting,
or monitoring of the contract;
(8) criteria used or to be used by the state agency
in monitoring the contract and vendor performance under the contract;
(9) a justification for each change order, contract
amendment, contract renewal or extension, or other proposed action
that would result in an increase in the monetary value of a contract
with an initial value exceeding $10 million;
(10) additional supporting documentation and justification
for a change order, contract amendment, contract renewal or extension,
or other proposed action of a contract described by paragraph (9)
of this subsection that would result in an increase in the contract's
monetary value by more than 20%; and
(11) any additional contract and purchasing information
required by the comptroller.
(c) The information required under subsection (b) of
this section shall be provided to the comptroller:
(1) using CAPPS; and
(2) in accordance with these rules and comptroller
policies and procedures.
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