| (a) The Teacher Retirement System of Texas (TRS) shall
assess each contract to determine whether enhanced contract monitoring
is necessary.
(b) TRS shall use the following factors to determine
whether enhanced contract monitoring is necessary:
(1) the complexity of the services;
(2) the dollar value of the contract;
(3) whether the services or contractor are new or significantly
changed;
(4) whether the TRS staff managing the contract are
new or significantly changed; and
(5) any other factors that may impact the project.
(c) If TRS determines that a contract requires enhanced
monitoring, TRS may require that the vendor provide status reports
on a scheduled basis to determine whether performance measures are
being met. Enhanced monitoring may also include site visits, additional
meetings with the vendor, and other documentation requirements needed
to assess progress toward meeting performance measures.
(d) The Director of Procurement and Contracts (Director)
shall notify TRS Executive Management of contracts requiring enhanced
monitoring under this section. The Director shall also immediately
notify the TRS' Board of Trustees of any serious issue or risk that
is identified in a contract monitored under this section.
(e) This section does not apply to an interagency agreement,
interlocal agreement, a memorandum of understanding with another state
agency, or a contract for which there is no cost to TRS.
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