The contract monitoring roles and responsibilities of TRS'
internal audit staff and other inspection, investigative, or compliance
staff are as follows:
(1) the internal audit division will perform audits
of the contract management function and systems when they are warranted
by the results of risk assessment or included in the audit plan approved
by TRS pursuant to Government Code, §2102.005 and §2102.008;
(2) the Procurement and Contracts business unit will
seek to improve contract compliance by serving as a central repository
for agency contracts so the agency can perform contract compliance
reviews;
(3) TRS does not have a criminal enforcement unit.
Criminal activity related to agency contracts will be reported to
the appropriate authorities as set out in statute;
(4) the contract sponsor that oversees a contract will
monitor and report to the Procurement and Contracts business unit
regarding contract compliance;
(5) TRS' Procurement and Contracts business unit will
assist the administering business unit and contract sponsor in monitoring
agency contracts in connection with applicable historically underutilized
and minority business contract requirements; and
(6) upon contract close-out, the Procurement and Contracts
business unit will file vendor performance reports, as required by
the rules of the Comptroller of Public Accounts in 34 TAC Part 1,
Chapter 20, Subchapter F, Division 2 (relating to Procurement), §20.509
(relating to Performance Reporting).
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