| (a) Administrator's Responsibility. The JJAEP administrator
must ensure that attendance records for all students enrolled in the
JJAEP are accurately documented, maintained, and reported to TJJD.
(b) Aggregate Attendance Accounting.
(1) The expulsion category of each student enrolled
must be recorded on the student attendance records.
(2) A specific character on the student attendance
record must be used to identify a student's status as present, absent,
or inactive.
(c) Student Entry and Exit Accounting.
(1) The student's recorded entry date is the first
day the student is physically present at the JJAEP.
(2) A student's recorded withdrawal date is the first
school day on which the student is no longer enrolled in the program.
The withdrawal date cannot be a date on which the student was present.
(3) The JJAEP must maintain daily student sign-in sheets
that contain each student's printed name and signature.
(4) The time of entry or exit must be noted on the
student sign-in or sign-out sheet for a student who arrives late or
leaves early on any school day.
(5) During the regular school year, a student must
be present for at least four hours of the school day for it to qualify
as an attendance day.
(d) Inactive Status.
(1) A student must be placed on inactive status if
he or she:
(A) is in juvenile detention and is not permitted to
attend the JJAEP;
(B) is in jail;
(C) is a documented runaway;
(D) is absent for a minimum of four consecutive school
days due to an illness or other medical reason documented by a licensed
physician, physician assistant, or advanced practice registered nurse;
or
(E) is absent for a minimum of 10 consecutive school
days, which may roll over to the start of the next semester attended
by the student.
(2) Inactive status begins on the date the event resulting
in placement on inactive status begins, as noted on the verification
documentation. The documentation must be maintained in the student's
file. If verification documentation is not provided, inactive status
may not begin until the 11th consecutive school day of absence.
(3) A student who is maintained on inactive status
for 30 consecutive school days must be withdrawn on the 31st day of
inactive status. A student may not be maintained on inactive status
for more than 30 consecutive school days, which may roll over to the
start of the next semester attended by the student.
(e) Reporting Absences. The JJAEP must have written
policies and procedures that specify which staff member is responsible
for reporting absences to the sending school district, which must
occur at least once per week.
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