Within 30 working days of receiving the contract documents as submitted by the owner, the executive director or his representative shall respond in writing with approval or disapproval of the building as complying with the minimum standards established by rules and procedures of the commission. If approval is not given, an explicit description of the items which are not approved shall be given by the executive director along with an explicit description of the remedy or remedies necessary. The executive director shall send his reply directly to the owner and sheriff/operator.