|(a) A school shall permanently maintain student transcripts
of academic records. A school shall provide such transcripts to students
and prospective employers at a reasonable charge if the student has
fulfilled the financial obligation to the school and is neither in
default nor owes a refund to any federal or state student financial
(b) Transcripts of academic records, student payment
ledgers, and enrollment agreements must be maintained in electronic
format or converted to electronic format within 12 months of their
creation or revision. A scanned copy of original paper transcripts
is an acceptable electronic format for transcripts of academic records.
(c) A school shall retain financial records in accordance
with federal retention requirements.
(d) A school shall retain all student records for at
least a five-year period and these records shall include:
(1) a written record of previous education and training
on a form provided by the Agency; and
(2) official transcripts from all previous postsecondary
schools attended by the student.
(e) The school director shall implement and maintain
reasonable procedures, including taking any appropriate corrective
action, to protect from improper use or disclosure of any sensitive
personal information collected or maintained by the school.
(f) A school shall destroy or arrange for the destruction
of sensitive personal information within the school's custody or control,
after any required retention periods, by:
(2) permanently removing or deleting electronic records;
(3) otherwise modifying the sensitive personal information
in the records to make the information unreadable or indecipherable
through any means; or
(4) destroying the information in accordance with any
other more restrictive law or regulation the school is required to
(g) All records created and maintained in languages
other than English are subject to translation by the Agency.
|Source Note: The provisions of this §807.282 adopted to be effective August 28, 2006, 31 TexReg 6803; amended to be effective November 14, 2016, 41 TexReg 9020; amended to be effective November 28, 2022, 47 TexReg 7914