The following words and terms, when used in this subchapter,
have the following meanings, unless the context clearly indicates
(1) Consultant Certification Information System (CCIS)--A
computer system used to collect and store information related to the
department's certification of providers.
(2) Consultant selection team (CST)--The department's
team that evaluates statements of qualification, proposals, and interviews
and selects the provider based on demonstrated qualifications.
(3) Department--The Texas Department of Transportation.
(4) Department project manager--A department employee
who manages a project from project initiation and contracting through
project close-out, including the oversight and management of deliverables
and provider performance.
(5) Engineering and design related services--Program
management, construction management, feasibility studies, preliminary
engineering, design engineering, surveying, mapping, or architectural
related services; or professional services of an architectural or
engineering nature that are required to or may logically or justifiably
be performed or approved by a person licensed, registered, or certified
to provide the services.
(6) Executive director--The executive director of the
(7) Indefinite deliverable contract--A contract containing
a general scope of services that identifies the types of work that
will later be issued under work authorizations, but does not identify
deliverables, locations, or timing in sufficient detail to define
the provider’s responsibilities under the contract.
(8) Interview and Contract Guide (ICG)--A document
provided by the department to short-listed providers that includes
instructions to prepare for the interview.
(9) Multiphase contract--A project specific contract
where the solicited services are divided into phases whereby the specific
scope of work and associated costs may be negotiated and authorized
by phase as the project progresses.
(10) Non-listed category (NLC)--A formal classification
used to define a specific sub-discipline of work and provide the minimum
technical qualifications for performing the work. NLCs address project-specific
work categories not covered by the standard work categories.
(11) Precertification--A department process conducted
to verify that a provider meets the minimum technical requirements
to perform work under a standard work category.
(12) Prime provider--A firm that provides or proposes
to provide architectural, engineering, or surveying services under
contract with the state.
(13) Prime provider project manager--An employee of
a prime provider who serves as the point of contact for the provider
to coordinate project deliverables and project performance with the
(14) Professional Engineering Procurement Services
(PEPS) Division--The department’s division responsible for overseeing
procurement planning, provider selection, leading the contract negotiations,
administering the contract, and processing invoices.
(15) Professional Engineering Procurement Services
(PEPS) Division Director--The head of the PEPS Division.
(16) Proposal--A response to a request for proposal
that provides details on a provider’s specific technical approach
(17) Provider--A prime provider or subprovider.
(18) Relative importance factor (RIF)--The numerical
weight assigned to an evaluation criterion, used by the consultant
selection team to score statements of qualification, proposals, and
(19) Request for proposal (RFP)--A document provided
by the department to short-listed providers that provides instructions
for submitting a proposal and may include instructions to prepare
for the interview.
(20) Request for qualification (RFQ)--A public announcement
that advertises the department's intent to enter into an architectural,
engineering, or surveying contract and provides instructions for the
preparation and submittal of a statement of qualification generally
referred to as a solicitation.
(21) Short list--The list of prime providers most qualified
to perform the services specified in an RFQ, as demonstrated by the
statement of qualification scores.
(22) Solicitation--A request for qualification.
(23) Specific deliverable contract--A contract containing
a specific scope of services that identifies deliverables, locations,
and timing in sufficient detail to define the provider’s responsibilities
under the contract, although additional requirements may later be
specified in work authorizations.
(24) Standard work category--A formal classification,
developed by the department, used to define a specific sub-group of
work and provide the minimum technical qualifications for performing
(25) Statement of qualification (SOQ)--A document prepared
by a prime provider, submitted in response to a request for qualification.
(26) Subprovider--A firm that provides or supports,
or proposes to provide or support, architectural, engineering, or
surveying services under contract with a prime provider.
|Source Note: The provisions of this §9.31 adopted to be effective February 21, 2013, 38 TexReg 994; amended to be effective October 17, 2013, 38 TexReg 7122; amended to be effective April 16, 2015, 40 TexReg 2098; amended to be effective July 20, 2016, 41 TexReg 5248; amended to be effective February 15, 2017, 42 TexReg 569