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TITLE 43TRANSPORTATION
PART 1TEXAS DEPARTMENT OF TRANSPORTATION
CHAPTER 9CONTRACT AND GRANT MANAGEMENT
SUBCHAPTER CCONTRACTING FOR ARCHITECTURAL, ENGINEERING, AND SURVEYING SERVICES
RULE §9.31Definitions

The following words and terms, when used in this subchapter, have the following meanings, unless the context clearly indicates otherwise.

  (1) Consultant Certification Information System (CCIS)--A computer system used to collect and store information related to the department's certification of providers.

  (2) Consultant selection team (CST)--The department's team that evaluates statements of qualification, proposals, and interviews and selects the provider based on demonstrated qualifications.

  (3) Department--The Texas Department of Transportation.

  (4) Department project manager--A department employee who manages a project from project initiation and contracting through project close-out, including the oversight and management of deliverables and provider performance.

  (5) Engineering and design related services--Program management, construction management, feasibility studies, preliminary engineering, design engineering, surveying, mapping, or architectural related services; or professional services of an architectural or engineering nature that are required to or may logically or justifiably be performed or approved by a person licensed, registered, or certified to provide the services.

  (6) Executive director--The executive director of the department.

  (7) Indefinite deliverable contract--A contract containing a general scope of services that identifies the types of work that will later be issued under work authorizations, but does not identify deliverables, locations, or timing in sufficient detail to define the provider’s responsibilities under the contract.

  (8) Interview and Contract Guide (ICG)--A document provided by the department to short-listed providers that includes instructions to prepare for the interview.

  (9) Multiphase contract--A project specific contract where the solicited services are divided into phases whereby the specific scope of work and associated costs may be negotiated and authorized by phase as the project progresses.

  (10) Non-listed category (NLC)--A formal classification used to define a specific sub-discipline of work and provide the minimum technical qualifications for performing the work. NLCs address project-specific work categories not covered by the standard work categories.

  (11) Precertification--A department process conducted to verify that a provider meets the minimum technical requirements to perform work under a standard work category.

  (12) Prime provider--A firm that provides or proposes to provide architectural, engineering, or surveying services under contract with the state.

  (13) Prime provider project manager--An employee of a prime provider who serves as the point of contact for the provider to coordinate project deliverables and project performance with the department.

  (14) Professional Engineering Procurement Services (PEPS) Division--The department’s division responsible for overseeing procurement planning, provider selection, leading the contract negotiations, administering the contract, and processing invoices.

  (15) Professional Engineering Procurement Services (PEPS) Division Director--The head of the PEPS Division.

  (16) Proposal--A response to a request for proposal that provides details on a provider’s specific technical approach and qualifications.

  (17) Provider--A prime provider or subprovider.

  (18) Relative importance factor (RIF)--The numerical weight assigned to an evaluation criterion, used by the consultant selection team to score statements of qualification, proposals, and interviews.

  (19) Request for proposal (RFP)--A document provided by the department to short-listed providers that provides instructions for submitting a proposal and may include instructions to prepare for the interview.

  (20) Request for qualification (RFQ)--A public announcement that advertises the department's intent to enter into an architectural, engineering, or surveying contract and provides instructions for the preparation and submittal of a statement of qualification generally referred to as a solicitation.

  (21) Short list--The list of prime providers most qualified to perform the services specified in an RFQ, as demonstrated by the statement of qualification scores.

  (22) Solicitation--A request for qualification.

  (23) Specific deliverable contract--A contract containing a specific scope of services that identifies deliverables, locations, and timing in sufficient detail to define the provider’s responsibilities under the contract, although additional requirements may later be specified in work authorizations.

  (24) Standard work category--A formal classification, developed by the department, used to define a specific sub-group of work and provide the minimum technical qualifications for performing the work.

  (25) Statement of qualification (SOQ)--A document prepared by a prime provider, submitted in response to a request for qualification.

  (26) Subprovider--A firm that provides or supports, or proposes to provide or support, architectural, engineering, or surveying services under contract with a prime provider.


Source Note: The provisions of this §9.31 adopted to be effective February 21, 2013, 38 TexReg 994; amended to be effective October 17, 2013, 38 TexReg 7122; amended to be effective April 16, 2015, 40 TexReg 2098; amended to be effective July 20, 2016, 41 TexReg 5248; amended to be effective February 15, 2017, 42 TexReg 569

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