| (a) A manufacturer or distributor must maintain, for
a minimum period of 48 months, a record of each vehicle sold to any
person in this state. The manufacturer or distributor shall make the
record available during business hours for inspection and copying
by a representative of the department.
(b) A converter must maintain, for a minimum period
of 48 months, a record of each vehicle converted to any person in
this state, including to a Texas franchised dealer. The converter
shall make the record available during business hours for inspection
and copying by a representative of the department.
(c) A manufacturer, distributor, or converter is required
to maintain at its licensed location a record reflecting each purchase,
sale, or conversion for a minimum period of 24 months. Records for
prior time periods may be kept off-site.
(d) Within 15 days of receipt of a request sent by
mail or electronic document transfer from a representative of the
department, a manufacturer, distributor, or converter must submit
a copy of specified records to the address listed in the request.
(e) Records required to be maintained and made available
to the department must include the following:
(1) the date of sale or conversion of the motor vehicle;
(2) the VIN;
(3) the name and address of the purchasing dealer or
converter;
(4) a copy of or a record with the information contained
in the manufacturer's certificate of origin or title;
(5) information regarding the prior status of the motor
vehicle such as the Reacquired Vehicle Disclosure Statement;
(6) the repair history of any motor vehicle subject
to a warranty complaint;
(7) technical service bulletin or equivalent advisory;
and
(8) any audit of a dealership.
(f) Any record required by the department may be maintained
in an electronic format, if the electronic record can be printed at
the licensed location upon request for the record by a representative
of the department.
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