evidence of satisfactory completion of the course.
Such letters must fully reflect the school name, the course title
and number, educational units, the dates the student started and completed
the course, and be dated and signed by an official of the school,
or if the letter is computer printed, the school logo may be substituted
for the signature. A school shall maintain adequate security for completion
certificates and letters. Compliance with this requirement will be
determined by the commission during all school audits. A school may
withhold a student's certificate of completion of a course until the
student has fulfilled the student's financial obligation to the school.
(D) A school shall maintain records of each student
enrolled in any course for a minimum of four years. The full class
file, including course and instructor evaluations and student enrollment
agreements must be retained for at least 24 months following completion
of the class. Records may be maintained electronically but must be
in a common format, such as pdf or html, that may be legibly and easily
printed or viewed without additional manipulation or unusual software.
(E) A school shall maintain financial records sufficient
to reflect at any time the financial condition of the school. A school's
financial statement and balance sheets must be available for audit
by commission personnel, and the commission may require presentation
of financial statements or other financial records.
(10) Instructor and Course Evaluations. A school shall
provide instructor and course evaluation forms for completion by students
in every course. A school shall, at a minimum, use evaluation criteria
approved by the commission. The school shall file in the school records
any comments by the school's management relevant to instructor or
course evaluations. On demand by the commission the school shall produce
instructor and course evaluation forms for inspection.
(11) Changes in Ownership or Operation. A school shall
obtain the approval of the commission in advance of any material change
in the operation of the school, including but not limited to, ownership,
location of main office and any other locations where courses are
offered, management, and course formats. A request for approval of
a change of ownership will be considered as if each proposed new owner
had applied for accreditation of the school, and each new owner must
meet the standards imposed by §535.63 of this title (relating
to Accreditation of Core Education Schools). A school requesting approval
of a change in ownership shall provide all of the following information
or documents to the commission:
(A) the proportion of ownership of each proposed new
owner;
(B) a professional resume of each proposed new owner
who would hold at least a 10% interest in the school;
(C) business financial statements of each proposed
new owner who would hold at least a 10% interest in the school, which
shall include the statement of financial condition and statement of
net worth for the accounting period in which the application is made,
prepared in accordance with generally accepted accounting principles;
(D) a statement of any proposed changes in the operation
or location of the school;
(E) a new bond in the amount of $20,000 for the proposed
new owner(s), a statement from the bonding company indicating that
the former bond will transfer to the proposed new owner(s), or other
security acceptable to the commission under §1101.302 of the
Act;
(F) a completed Education Provider Application reflecting
all required information for the proposed new owner(s); and
(G) a completed Principal Information Form for each
proposed new owner who would hold at least a 10% interest in the school.
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