| (B) Except in the case of math courses, which require
a minimum of 20 questions, a school shall use final examinations consisting
of at least 60 questions with an unweighted passing score of 70%.
A school shall revise final course examinations for active courses
at least annually and shall furnish the commission copies of all revisions.
Each of the subjects required by the Act or Rules for a core course
must be covered in the exam of that course. A school shall ensure
that an examination proctor who is either a member of the school staff
or faculty is present with the class during all regularly scheduled
final course examinations.
(9) Course credit and records.
(A) Within ten days following the completion of other
than an alternative delivery method course or correspondence course,
a school shall provide the commission with a class roster in a format
approved by the commission. For an alternative delivery method course
or correspondence course, a school shall provide a roster of those
students completing the course within 10 days after the end of the
month in which the student completed the course. The listing of students
must be numbered and in alphabetical order, with each student's last
name shown first, and must show after each student's name the final
grade of either passed, failed, incomplete, or dropped, in language
or symbols that can be correlated with these categories. The school
shall explain any other grade concisely but clearly. The school shall
list all instructors used in the course on the roster.
(i) "Passed" must be limited to those students who
attended all of the scheduled classes or completed acceptable makeup
and who successfully passed the final course examination based on
passing standards approved by the commission.
(ii) "Failed" must be limited to those students who
had acceptable classroom attendance but failed the final course examination.
If, however, the school permits the student to retake the examination
in accordance with paragraph (8) of this section, the first failure
must be reported as an incomplete grade.
(iii) "Incomplete" must be limited to those students
who met the attendance requirements, but did not take the final course
examination; those who attended at least two-thirds of the scheduled
course hours but did not complete acceptable makeup; or those who
fail the final course examination but will be permitted to take a
second examination. If a student is reported incomplete and later
completes acceptable makeup and the final examination, the school
shall file a supplemental report with the commission giving the student's
name and final grade report and using the same format and course data
as the original class report. The school shall file a separate supplemental
report for each individual class but may include more than one student
on the report if all students were in the same original class.
(iv) "Dropped" must be limited to those students who
missed more than one-third of the scheduled class in which they were
originally enrolled; those who voluntarily terminated their enrollment;
or those whose enrollment was terminated for cause by a school director.
(B) A school may permit a student who attends at least
two-thirds of a scheduled course to complete makeup work to satisfy
attendance requirements. Acceptable makeup procedures are the attendance
in the corresponding class sessions in a subsequent offering of the
same course or the supervised presentation by audio or video recording
of the class sessions actually missed. A school shall require all
class makeup sessions to be completed within 90 days of the completion
of the original course, or the student must be considered dropped
with no credit for the course. A member of the school's staff must
approve the makeup procedure to be followed. A student attending less
than two-thirds of the originally scheduled course must automatically
be dropped from the course without credit and reported as dropped.
Dropped status may not be changed by makeup sessions, and any hours
accumulated may not be transferred to any other course.
(C) A school shall issue to the students successfully
completing a course of instruction an official certificate which reflects
the school's name, branch, course title, course numbers, and the number
of classroom hours (or other recognized educational unit) involved
in the course. All core course certificates must show the statutory
core course title or other identification as prescribed by the commission.
Certificates also must show the date of issuance the dates the student
started and completed the course, and be signed by an official of
the school, or if the certificate is computer printed, the school
logo may be substituted for the signature. Letters or other official
communications also may be provided to students for submission to
the commission as evidence of satisfactory completion of the course.
Such letters must fully reflect the school name, the course title
and number, educational units, the dates the student started and completed
the course, and be dated and signed by an official of the school,
or if the letter is computer printed, the school logo may be substituted
for the signature. A school shall maintain adequate security for completion
certificates and letters. Compliance with this requirement will be
determined by the commission during all school audits. A school may
withhold a student's certificate of completion of a course until the
student has fulfilled the student's financial obligation to the school.
(D) A school shall maintain records of each student
enrolled in any course for a minimum of four years. The full class
file, including course and instructor evaluations and student enrollment
agreements must be retained for at least 24 months following completion
of the class. Records may be maintained electronically but must be
in a common format, such as pdf or html, that may be legibly and easily
printed or viewed without additional manipulation or unusual software.
(E) A school shall maintain financial records sufficient
to reflect at any time the financial condition of the school. A school's
financial statement and balance sheets must be available for audit
by commission personnel, and the commission may require presentation
of financial statements or other financial records.
(10) Instructor and Course Evaluations. A school shall
provide instructor and course evaluation forms for completion by students
in every course. A school shall, at a minimum, use evaluation criteria
approved by the commission. The school shall file in the school records
any comments by the school's management relevant to instructor or
course evaluations. On demand by the commission the school shall produce
instructor and course evaluation forms for inspection.
(11) Changes in Ownership or Operation. A school shall
obtain the approval of the commission in advance of any material change
in the operation of the school, including but not limited to, ownership,
location of main office and any other locations where courses are
offered, management, and course formats. A request for approval of
a change of ownership will be considered as if each proposed new owner
had applied for accreditation of the school, and each new owner must
meet the standards imposed by §535.63 of this title (relating
to Accreditation of Core Education Schools). A school requesting approval
of a change in ownership shall provide all of the following information
or documents to the commission:
(A) the proportion of ownership of each proposed new
owner;
(B) a professional resume of each proposed new owner
who would hold at least a 10% interest in the school;
(C) business financial statements of each proposed
new owner who would hold at least a 10% interest in the school, which
shall include the statement of financial condition and statement of
net worth for the accounting period in which the application is made,
prepared in accordance with generally accepted accounting principles;
(D) a statement of any proposed changes in the operation
or location of the school;
(E) a new bond in the amount of $20,000 for the proposed
new owner(s), a statement from the bonding company indicating that
the former bond will transfer to the proposed new owner(s), or other
security acceptable to the commission under §1101.302 of the
Act;
(F) a completed Education Provider Application reflecting
all required information for the proposed new owner(s); and
(G) a completed Principal Information Form for each
proposed new owner who would hold at least a 10% interest in the school.
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