(1) Upon successful completion of a core course, a
provider shall issue a course completion certificate that a student
can submit to the Commission. The course completion certificate shall
show:
(A) the provider's name and approval number;
(B) the instructor's name and instructor license number
assigned by the Commission;
(C) the course title;
(D) course numbers;
(E) the number of classroom credit hours;
(F) the dates the student registered for, began and
completed the course; and
(G) printed name and signature of an official of the
provider on record with the Commission.
(2) A provider may withhold any official completion
documentation required by this subsection from a student until the
student has fulfilled all financial obligations to the provider.
(3) A provider shall maintain adequate security against
forgery for official completion documentation required by this subsection.
(k) Instructor and course evaluations.
(1) A provider shall provide each student enrolled
in a course with an instructor and course evaluation form and provide
a link to an online version of the form that a student can complete
and submit any time after course completion.
(2) An instructor may not be present when a student
is completing the evaluation form and may not be involved in any manner
with the evaluation process.
(3) When evaluating an instructor or course, a provider
shall use the evaluation form approved by the Commission. A provider
may also add additional questions to the end of the Commission evaluation
form or request the students to also complete the provider's evaluation
form.
(4) A provider shall maintain any comments made by
the provider's management relevant to instructor or course evaluations
with the provider's records.
(5) At the Commission's request, a provider shall produce
instructor and course evaluation forms for inspection by Commission
staff.
(l) Maintenance of records for a provider of qualifying
courses.
(1) A provider shall maintain records of each student
enrolled in a course for a minimum of four years following completion
of the course, including course and instructor evaluations and student
enrollment agreements.
(2) A provider shall maintain financial records sufficient
to reflect at any time the financial condition of the school.
(3) A school's financial statement and balance sheets
must be available for audit by Commission staff, and the Commission
may require presentation of financial statements or other financial
records.
(4) All records may be maintained electronically but
must be in a common format that is legibly and easily printed or viewed
without additional manipulation or special software.
(m) Changes in Ownership or Operation of an approved
provider of qualifying courses.
(1) An approved provider shall obtain the approval
of the Commission at least 30 days in advance of any material change
in the operation of the provider, including but not limited to changes
in:
(A) ownership;
(B) management; and
(C) the location of main office and any other locations
where courses are offered.
(2) An approved provider, upon transfer to the new
owner, must meet the financial review standards imposed by §535.61
of this subchapter.
(3) An approved provider requesting approval of a change
in ownership shall provide all of the following information or documents
to the Commission:
(A) a new bond of $20,000 for the proposed new owner,
a statement from the bonding company indicating that the former bond
will transfer to the proposed new owner, or other security acceptable
to the Commission under §1101.302 of the Act;
(B) an Education Provider Application reflecting all
required information for each proposed new owner;
(C) a Principal Information Form for each proposed
new owner who would hold at least a 10% interest in the school; and
(D) pay the fee required by §535.101 or §535.210
of this title.
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