| (iii) provide a 10 minute break per hour at least every
two hours; and
(iv) not have daily course segments that exceed 12
hours.
(C) If the course is a qualifying or non-elective continuing
education course delivered through the use of technology and there
are more than 20 students registered for the course, the provider
will also use:
(i) a monitor at the broadcast origination site to
verify identification of each student, monitor active participation
of each student and facilitate questions for the instructor; and
(ii) a proctor at each remote site with more than 20
students to verify identification of each student, monitor active
participation of each student and proctor any on-site examination.
(D) Makeup Session for Classroom Courses.
(i) A provider may permit a student who attends at
least two-thirds of an originally scheduled qualifying course to complete
a makeup session to satisfy attendance requirements.
(ii) A member of the provider's staff must approve
the makeup procedure to be followed. Acceptable makeup procedures
are:
(I) attendance in corresponding class sessions in a
subsequent offering of the same course; or
(II) the supervised presentation by audio or video
recording of the class sessions actually missed.
(iii) A student shall complete all class makeup sessions
no later than the 90th day after the date of the completion of the
original course.
(iv) A student who attends less than two-thirds of
the originally scheduled qualifying course is not eligible to complete
a makeup session. The student shall automatically be dropped from
the course with no credit.
(2) Distance Education Delivery. The provider must
ensure that:
(A) the student taking all topics of the course and
completing all quizzes and exercises is the student receiving credit
for the course through a student identity verification process acceptable
to the Commission;
(B) a qualified instructor is available to answer students'
questions or provide assistance as necessary in a timely manner;
(C) a student has completed all instructional modules
and attended any hours of live instruction required for a given course;
and
(D) a qualified instructor is responsible for providing
answers and rationale for the grading of the written course work.
(3) A provider is not required to present topics in
the order outlined for a course on the corresponding course approval
form.
(4) The periods of time prescribed to each unit of
a topic for a qualifying course as outlined on the corresponding course
approval form are recommendations and may be altered to allow instructors
flexibility to meet the particular needs of their students.
(h) Course examinations.
(1) The final examination given at the end of each
course must be given in the manner submitted to and approved by the
Commission. All final examinations must be closed book.
(2) Final examination questions must be kept confidential
and be significantly different from any quiz questions and exercises
used in the course.
(3) A provider shall not permit a student to view or
take a final examination before the completion of regular course work
and any makeup sessions required by this section.
(4) A provider must rotate all versions of the examination
required by §535.62(b)(7) throughout the approval period for
a course in a manner acceptable to the Commission and examinations
must:
(A) require an unweighted passing score of 70%; and
(B) be proctored by a member of the provider faculty
or staff, or third party proctor acceptable to the Commission, who:
(i) is present at the test site or able to monitor
the student through the use of technology acceptable to the Commission;
and
(ii) has positively identified that the student taking
the examination is the student registered for and who took the course.
(5) The following are examples of acceptable third
party proctors:
(A) employees at official testing or learning/tutoring
centers;
(B) librarians at a school, university, or public library;
(C) college or university administrators, faculty,
or academic advisors;
(D) clergy who are affiliated with a specific temple,
synagogue, mosque, or church; and
(E) educational officers of a military installation
or correctional facility.
(6) A provider may not give credit to a student who
fails a final examination and a subsequent final examination as provided
for in subsection (i) of this section.
(i) Subsequent final course examination.
(1) If a student fails a final course examination,
a provider may permit the student to take a subsequent final examination
only after the student has completed any additional course work prescribed
by the provider.
(2) A student shall complete the subsequent final examination
no later than the 90th day after the date the original class concludes.
The subsequent final examination must be a different version of the
original final examination given to the student and must comply with §535.62(b)(1)(G)
and subsection (h) of this section.
(3) If a student fails to timely complete the subsequent
final examination as required by this subsection, the student shall
be automatically dropped from the course with no credit.
(4) A student who fails the final course examination
a second time is required to retake the course and the final course
examination.
(j) Course completion certificate.
(1) Upon successful completion of a qualifying course,
a provider shall issue a course completion certificate that a student
can submit to the Commission. The course completion certificate shall
show:
(A) the provider's name and approval number;
(B) the instructor's name;
(C) the course title;
(D) course numbers;
(E) the number of classroom credit hours;
(F) the course delivery method;
(G) the dates the student began and completed the course;
and
(H) printed name and signature of an official of the
provider on record with the Commission.
(2) A provider may withhold any official completion
documentation required by this subsection from a student until the
student has fulfilled all financial obligations to the provider.
(3) A provider shall maintain adequate security against
forgery for official completion documentation required by this subsection.
(k) Instructor and course evaluations.
(1) A provider shall provide each student enrolled
in a course with an instructor and course evaluation form and provide
a link to an online version of the form that a student can complete
and submit any time after course completion.
(2) An instructor may not be present when a student
is completing the evaluation form and may not be involved in any manner
with the evaluation process.
(3) When evaluating an instructor or course, a provider
shall use all of the questions from the evaluation form approved by
the Commission, in the same order as listed on that form. A provider
may add additional questions to the end of the Commission evaluation
questions or request the students to also complete the provider's
evaluation form.
(4) A provider shall maintain any comments made by
the provider's management relevant to instructor or course evaluations
with the provider's records.
(5) At the Commission's request, a provider shall produce
instructor and course evaluation forms for inspection by Commission
staff.
(l) Maintenance of records for a provider of qualifying
courses.
(1) A provider shall maintain records of each student
enrolled in a course for a minimum of four years following completion
of the course, including course and instructor evaluations and student
enrollment agreements.
(2) A provider shall maintain financial records sufficient
to reflect at any time the financial condition of the school.
(3) A school's financial statement and balance sheets
must be available for audit by Commission staff, and the Commission
may require presentation of financial statements or other financial
records.
(4) All records may be maintained electronically but
must be in a common format that is legible and easily printed or viewed
without additional manipulation or special software.
(m) Changes in Ownership or Operation of an approved
provider of qualifying courses.
Cont'd... |
