| (1) A school shall present core real estate courses prescribed
by the Act, §7(a) and real estate related courses accepted by the commission
in no less than 30 classroom hours of instruction. The school shall advertise
and schedule a course for the full clock hours of time for which credit is
awarded.
(2) A school may give one hour of credit for a minimum of 50
clock minutes of actual classroom session time. A school shall provide a break
of at least 20 minutes to be given at least every two hours. While a school
is expected to ensure that each student is present in the classroom for the
hours of time for which credit is awarded, this section is not intended to
penalize students who must leave the classroom for brief periods of time for
personal reasons such as taking medication or responding to the call of nature.
(i) Course credit and records.
(1) Within ten days following the completion of a course, a
school shall provide the commission with a class roster in a format approved
by the commission. The listing of students must be numbered and in alphabetical
order, with each student's last name shown first, and must show after each
student's name the final grade of either passed, failed, incomplete, or dropped,
in language or symbols that can be correlated with these categories. The school
shall explain any other grade concisely but clearly. The school shall list
all instructors used in the course on the roster.
(A) "Passed" must be limited to those students who attended
all of the scheduled classes or completed acceptable makeup and who successfully
passed the final course examination based on passing standards approved by
the commission.
(B) "Failed" must be limited to those students who had acceptable
classroom attendance but failed the final course examination. If, however,
the school permits the student to retake the examination in accordance with
subsection (e) of this section, the first failure must be reported as an incomplete
grade.
(C) "Incomplete" must be limited to those students who met
the attendance requirements, but did not take the final course examination;
those who attended at least two/thirds of the scheduled course hours but did
not complete acceptable makeup; or those who fail the final course examination
but will be permitted to take a second examination. If a student is reported
incomplete and later completes acceptable makeup and the final examination,
the school shall file a supplemental report with the commission giving the
student's name and final grade report and using the same format and course
data as the original class report. The school shall file a separate supplemental
report for each individual class but may include more than one student on
the report if all students were in the same original class.
(D) "Dropped" must be limited to those students who missed
more than one/third of the scheduled class in which they were originally enrolled;
those who voluntarily terminated their enrollment; or those whose enrollment
was terminated for cause by a school director.
(2) A school may permit a student who attends at least two-thirds
of a scheduled course to complete makeup work to satisfy attendance requirements.
Acceptable makeup procedures are the attendance in the corresponding class
sessions in a subsequent offering of the same course or the supervised presentation
by audio or video recording of the class sessions actually missed. A school
shall require all class makeup sessions to be completed within 90 days of
the completion of the original course, or the student must be considered dropped
with no credit for the course. A member of the school's staff must approve
the makeup procedure to be followed. A student attending less than two-thirds
of the originally scheduled course must automatically be dropped from the
course without credit and reported as dropped. Dropped status may not be changed
by makeup sessions, and any hours accumulated may not be transferred to any
other course.
(3) A school shall issue to the students successfully completing
a course of instruction an official certificate which reflects the school's
name, branch, course title, course numbers, and the number of classroom hours
(or other recognized educational unit) involved in the course. All core course
certificates must show the statutory core course title or other identification
as prescribed by the commission. Certificates also must show the date of issuance
and be signed by an official of the school, or if the certificate is computer
printed, the school logo may be substituted for the signature. Letters or
other official communications also may be provided to students for submission
to the commission as evidence of satisfactory completion of the course. Such
letters must fully reflect the school name, the course title and number, educational
units, and be dated and signed by an official of the school, or if the letter
is computer printed, the school logo may be substituted for the signature.
A school shall maintain adequate security for completion certificates and
letters. Compliance with this requirement will be determined by the commission
during all school audits. A school may withhold a student's certificate of
completion of a course until the student has fulfilled the student's financial
obligation to the school.
(4) A school shall maintain records of each student enrolled
in any course for a minimum of five years. The full class file and student
enrollment agreements must be retained for at least 12 months following completion
of the class.
(5) A school shall maintain financial records sufficient to
reflect at any time the financial condition of the school. A school's financial
statement and balance sheets must be available for audit by commission personnel,
and the commission may require presentation of financial statements or other
financial records.
(j) Advertising. The following practices are prohibited:
(1) using any advertising which does not contain the school's
name;
(2) representing that the school's program is the only vehicle
by which a person may satisfy educational requirement for licensing;
(3) conveying a false impression of the school's size, importance,
location, equipment or facilities;
(4) making unsubstantiated claims that the school's programs
are superior to any other course of instruction;
(5) promoting the school directly or indirectly as a job placement
agency, unless the school is participating in a program recognized by federal,
state, or local government and is providing job placement services to the
extent the services are required by the program; or
(6) making any statement which is misleading, likely to deceive
the public, or which in any manner tends to create a misleading impression.
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