| (B) If a state employee is not entitled to receive
a payment of salary or wages on the first workday of a month, then
the employee's employer may designate the payment of salary or wages
during the month from which a deduction will be made. A deduction
may be made only once each month.
(6) Cancellation of deductions.
(A) A state employee may cancel a deduction at any
time by submitting a written cancellation notice to the employee's
employer or by canceling an electronic deduction authorization through
the online giving tool website or application. The notice may be a
properly completed authorization form, another type of written communication,
or an entry into the online giving tool website or application cancelling
the deduction authorization. The authorization form or written communication
shall comply with subparagraph (B) of this paragraph.
(B) To be valid, a written communication, other than
an authorization form or electronic deduction authorization, that
a state employee submits for the purpose of canceling a deduction
must specify or contain:
(i) the employee's name and appropriate identifying
information;
(ii) the name of the employee's employer;
(iii) the six-digit code number of the charity for
which the cancellation is being made or, if the number is unknown,
the charity's name;
(iv) the amount of the deduction to be canceled;
(v) the effective date of the cancellation; and
(vi) the employee's original signature.
(7) Interagency transfers of state employees.
(A) A deduction that started while a state employee
was employed by a state agency may resume after the employee transfers
to a second state agency only if:
(i) the employee requests a copy of the employee's
authorization form from the first state agency and submits the copy
to the second state agency or alternatively requests a copy of the
report from the online giving tool website or application or other
documentation acceptable to the second state agency;
(ii) the employee properly completes and submits an
additional authorization form to the second state agency or completes
an electronic deduction authorization, if the agency requires submission
of the form or completion of the electronic deduction authorization;
and
(iii) the second state agency receives the copy of
the employee's authorization form or electronic deduction authorization
and the additional authorization form or electronic deduction authorization,
if required, not later than the 30th day after the employee's first
day of employment by the second state agency.
(B) A deduction that may resume under subparagraph
(A) of this paragraph shall become effective at the second state agency
not later than with the salary and wages paid on the first workday
of the second month following the later of:
(i) the month in which the agency receives the copy
of the authorization form or electronic deduction authorization to
which subparagraph (A)(i) of this paragraph refers; or
(ii) the month in which the agency receives the additional
authorization form or electronic deduction authorization, if the agency
requires submission of the form or completion of the electronic deduction
authorization.
(C) This subparagraph applies only if a state agency
requires an additional authorization form or electronic deduction
authorization to be submitted under subparagraph (A)(ii) of this paragraph.
The statewide federation or fund or the local campaign manager named
on the form or electronic deduction authorization must be the same
as that named on the original authorization form or electronic deduction
authorization. The additional authorization form or electronic deduction
authorization may not make any changes other than those that a state
employee who has not changed employers may make after a state employee
charitable campaign has ended.
(c) Designation of charitable organizations to receive
deducted amounts.
(1) Receiving deducted amounts through local campaign
managers.
(A) This subparagraph applies to a state employee only
if not employed by an institution of higher education. A state employee's
authorization of a deduction to a local campaign manager may designate
not more than nine eligible local charitable organizations to receive
the deducted amounts through the manager.
(B) This subparagraph applies to a state employee only
if employed by an institution of higher education. A state employee's
authorization of a deduction to a local campaign manager may designate
one or more eligible local charitable organizations to receive the
employee's deducted amounts through the manager. The employee may
designate not more than nine organizations if the employing institution
of higher education has not specified a higher maximum number of designations
that its employees may make. If the institution has specified a higher
maximum number, then the employee may designate not more than that
number.
(C) If a state employee's authorization of a deduction
to a local campaign manager designates only one eligible local charitable
organization, then the organization's designated initial distribution
amount with respect to the employee is equal to the employee's entire
deduction to the local campaign manager.
(D) If a state employee's authorization of a deduction
to a local campaign manager designates more than one eligible local
charitable organization, then the designation is valid only if it
specifies the designated initial distribution amount for each organization.
(E) If an eligible local charitable organization that
a state employee designates under subparagraph (A) or (B) of this
paragraph is a federation or fund, then the federation or fund shall
distribute the deducted amounts it receives to its affiliated eligible
charitable organizations according to its policy.
(F) This subparagraph applies if a state employee's
authorization of a deduction to a local campaign manager does not
contain a valid designation. The undesignated initial distribution
amounts with respect to the employee for eligible local charitable
organizations and statewide federations or funds shall be determined
according to this subparagraph.
(i) Only an eligible local charitable organization
that has been approved to participate in the local campaign area may
have an undesignated initial distribution amount. Only a statewide
federation or fund to which state employees in the local campaign
area have authorized deductions may have an undesignated initial distribution
amount.
(ii) The undesignated initial distribution amount for
an eligible local charitable organization is equal to the distribution
percentage for the organization multiplied by the amount of the employee's
deduction authorization to the local campaign manager. The distribution
percentage is equal to the organization's total designated initial
distribution amount as determined or specified under subparagraphs
(C) and (D) of this paragraph for all state employees in the local
campaign area divided by the sum of:
(I) the total designated initial distribution amount
for all eligible local charitable organizations in the local campaign
area as determined or specified under subparagraphs (C) and (D) of
this paragraph; and
(II) the total amount of deductions authorized to statewide
federations or funds by state employees in the local campaign area.
(iii) The undesignated initial distribution amount
for a statewide federation or fund is equal to the distribution percentage
for the federation or fund multiplied by the amount of the employee's
deduction authorization to the local campaign manager. The distribution
percentage is equal to the total amount of deductions authorized to
the federation or fund by state employees in the local campaign area
divided by the sum of:
(I) the total designated initial distribution amount
for all eligible local charitable organizations in the local campaign
area as determined or specified under subparagraphs (C) and (D) of
this paragraph; and
(II) the total amount of deductions authorized to statewide
federations or funds by state employees in the local campaign area.
(G) The following example illustrates the calculation
of undesignated initial distribution amounts according to subparagraph
(F) of this paragraph.
(i) The following assumptions apply in this example.
(I) State employees in the Austin local campaign area
have authorized $15,000 in deductions to the Austin local campaign
manager. Of that amount, state employees have designated $10,000 for
distribution to the following eligible local charitable organizations.
Organization 1 has been designated to receive $5,000. Organization
2 has been designated to receive $3,000. And Organization 3 has been
designated to receive $2,000.
(II) Of the $15,000 in authorized deductions to the
Austin local campaign manager, $5,000 is undesignated.
Cont'd... |
