| (vi) accessioning;
(vii) deaccessioning and disposal of collections or
collection items;
(viii) cataloging;
(ix) loans;
(x) destructive loans of held-in-trust collections;
(xi) inventory;
(xii) adequate and appropriate insurance;
(xiii) appraisals;
(xiv) access to collections;
(xv) record keeping;
(xvi) collections care;
(xvii) conservation;
(xviii) emergency preparedness;
(xix) integrated pest management; and
(xx) security.
(D) Procedures. Written, integrated collections management
procedures addressing:
(i) acquisitions;
(ii) held-in-trust agreement;
(iii) accessioning;
(iv) deaccessioning and disposal of collections or
collection items;
(v) cataloging;
(vi) loans;
(vii) destructive loans of held-in-trust collections;
(viii) inventory;
(ix) insurance;
(x) access to collections;
(xi) record keeping;
(xii) collections care;
(xiii) conservation;
(xiv) emergency preparedness;
(xv) integrated pest management; and
(xvi) security.
(E) Physical Facilities.
(i) sound, appropriate structure;
(ii) adequate and appropriate insurance;
(iii) security system;
(iv) fire prevention, detection, and suppression programs;
and
(v) environmental controls (temperature, relative humidity,
air particulates).
(F) Staff.
(i) written code of ethics;
(ii) written job descriptions;
(iii) minimum one full-time staff member trained in
collections care; and
(iv) support for staff training programs in collections
care and memberships to museum-related organizations.
(G) Visiting scholars and researchers.
(i) written policy concerning access to collections;
and
(ii) written procedures concerning security, access,
and handling of collections.
(H) Records management.
(i) functional accession, catalog, inventory, and photo
documentation system;
(ii) updated and current list of held-in-trust state-associated
collections; and
(iii) baseline inventory of each held-in-trust state-associated
collection.
(I) Collections care.
(i) housing;
(I) appropriate housing units with adequate and appropriate
space; and
(II) accessible and organized collections.
(ii) packaging;
(I) appropriate materials;
(II) appropriate object spacing; and
(III) appropriate organization of collections.
(e) Application of criteria. In making the determination
of certification status, all of the above criteria are considered.
In particular, at the Application stage, the curatorial facility must
fit the definition; have a mission statement, a statement of purpose,
and a scope-of-collections statement; and have a written integrated
collections management policy. If the curatorial facility does not
meet these three basic criteria, then certification is denied and
the process goes no further. At the Commission level, disabling factors
could prevent certification. Deficiency factors could result in provisional
status or denial. Where appropriate, the criteria for evaluation for
curatorial facilities to be developed by the commission will contain
objective standards against which disabling and deficiency factors
are measured.
(1) Disabling factors are the absence of any of the
following:
(A) written procedures and plans;
(B) written held-in-trust agreements for state-associated
collections;
(C) list of held-in-trust state-associated collections;
(D) baseline inventory for each held-in-trust state-associated
collection;
(E) record keeping system;
(F) accession system;
(G) catalog system;
(H) inventory system;
(I) environmental controls (temperature, relative humidity,
air particulates);
(J) fire prevention, detection, and suppression programs;
(K) full-time employee trained in collections care;
(L) appropriate physical facilities; and
(M) appropriate housing or housing conditions.
(2) Deficiency factors are the following:
(A) substandard policies;
(B) substandard procedures and plans;
(C) incomplete held-in-trust agreements for state-associated
collections;
(D) incomplete list of held-in-trust state-associated
collections;
(E) incomplete baseline inventory for each held-in-trust
state-associated collection;
(F) inadequate record keeping system;
(G) inadequate accession system;
(H) inadequate catalog system;
(I) incomplete cataloging of held-in-trust state associated
collections;
(J) inadequate inventory system;
(K) substandard environmental controls (temperature,
relative humidity, air particulates);
(L) substandard fire prevention, detection, or suppression
programs;
(M) substandard physical facilities;
(N) substandard housing or housing conditions; and
(O) substandard packaging.
|
| Source Note: The provisions of this §29.6 adopted to be effective November 18, 2003, 28 TexReg 10203; amended to be effective May 9, 2005, 30 TexReg 2660; amended to be effective February 21, 2007, 32 TexReg 620; amended to be effective August 16, 2016, 41 TexReg 5997 |
