| (iii) the agency changes a state employee's classification
or job title;
(iv) the legal name of a state employee of the agency
changes;
(v) the social security number of a state employee
of the agency changes;
(vi) a state employee of the agency goes on leave without
pay or faculty development leave;
(vii) the home address of a state employee of the agency
changes;
(viii) deduction information concerning a state employee
of the agency changes, if HRIS requires reporting of that information;
or
(ix) other job or descriptive information concerning
a state employee of the agency changes, if HRIS requires reporting
of that information.
(B) A state agency shall ensure that HRIS receives
its report not later than the seventh day of the month after the month
in which the change or event occurs that triggers the requirement
for the agency to file the report.
(C) A report to HRIS under this paragraph must be made
in the manner, frequency, and form required by the comptroller.
(i) Reporting of payroll information to HRIS.
(1) Applicability. This subsection applies to:
(A) an institution of higher education that does not
use USPS, CAPPS or report to SPRS;
(B) the State Bar of Texas; and
(C) the Board of Law Examiners.
(2) Reporting requirements.
(A) A state agency shall report payroll information
to HRIS.
(B) A state agency's report of payroll information
must be complete not later than the seventh day of the month following
the month covered by the report. A report is complete only if:
(i) it encompasses all the pay periods that end in
the month covered by the report; and
(ii) HRIS receives it by the deadline.
(C) A report to HRIS under this paragraph must be made
in the manner, frequency, and form required by the comptroller.
(j) Reporting errors. If the comptroller detects an
error in a state agency's report of personnel or payroll information,
then the comptroller shall provide a description of the error to the
agency. The agency shall then correct the error according to the comptroller's
requirements. The agency must correct the error not later than the
seventh day of the month following the month in which the agency receives
a description of the error.
(k) Additional mail codes. A state agency may establish
an additional mail code for a state employee only by submitting the
proper application to the comptroller's Fiscal Management division.
(l) Reporting of personnel information to USPS, CAPPS
or SPRS.
(1) Applicability. This subsection applies to a state
agency only if it does not report to HRIS.
(2) Reporting requirements.
(A) A state agency shall be considered to have reported
personnel information to USPS, CAPPS or SPRS if:
(i) a state employee is added to or removed from the
agency's payroll;
(ii) the agency changes a state employee's compensation
rate;
(iii) the agency changes a state employee's classification
or job title;
(iv) the legal name of a state employee of the agency
changes;
(v) the social security number of a state employee
of the agency changes;
(vi) a state employee of the agency goes on leave without
pay or faculty development leave;
(vii) the home address of a state employee of the agency
changes;
(viii) deduction information concerning a state employee
of the agency changes; or
(ix) other job or descriptive information concerning
a state employee of the agency changes.
(B) A state agency must ensure that the information
is provided in the manner, frequency, and form required by the comptroller.
(m) Reporting of payroll information to USPS, CAPPS
or SPRS.
(1) Applicability. This subsection applies to a state
agency that does not report to HRIS.
(2) Reporting requirements.
(A) A state agency shall be considered to have reported
payroll information to USPS, CAPPS or SPRS if the agency successfully
completes the processing of payroll information.
(B) A state agency's report of payroll information
must include any payments of regular salary, twice monthly salary,
overtime pay, longevity, benefit replacement pay, lump sum payment
of unused vacation and sick leave, emoluments and special pays such
as bilingual or fire brigade pay. A report is complete only if:
(i) it encompasses all the pay periods that end in
the month covered by the report; and
(ii) the comptroller receives it by the deadline.
(C) Payroll information under this paragraph must be
processed in the manner, frequency, and form required by the comptroller.
(D) Reporting errors. If the comptroller detects an
error in a state agency's report of personnel or payroll information,
then the comptroller shall provide a description of the error to the
agency. The agency shall then correct the error according to the comptroller's
requirements.
(n) Standard payroll calculation.
(1) Exemption. This subsection does not apply to an
institution of higher education.
(2) Required use of USPS.
(A) Except as provided in subparagraph (B) of this
paragraph, a state agency must use USPS to:
(i) calculate and otherwise generate the agency's payments
of compensation to its state employees; and
(ii) maintain the agency's personnel and payroll information.
(B) A state agency is not subject to subparagraph (A)
of this paragraph if the comptroller has allowed the agency to report
to SPRS or to use the payroll and personnel components of CAPPS.
(3) Conforming to payroll calculation. A state agency
must conform its payroll calculation with the payroll calculation
set forth in comptroller policies and procedures.
(o) Deceased state employees.
(1) Required payees. A state agency must pay the compensation
earned by a deceased state employee to the employee's estate unless
Estates Code, §453.004, or another law authorizes or requires
a different payment method.
(2) Additional mail codes. When a state agency pays
the estate of a deceased state employee, the agency must establish
an additional mail code under the payee identification number of the
employee.
(p) Overtime payments.
(1) Generally. A state employee covered by the overtime
provisions of the FLSA must be credited or paid for overtime hours
worked according to the GAA, the FLSA, and the regulations adopted
by the United States Department of Labor under the FLSA. Those regulations
and the FLSA prevail over the GAA to the extent of conflict, if any.
(2) Method for making overtime payments. A state agency
may pay overtime on any payroll document submitted to the comptroller,
including a supplemental payroll document.
(q) Payments of compensation for working partial months.
(1) State employees paid once each month.
(A) This paragraph applies only to a state employee
who is paid once each month.
(B) A state agency must calculate the amount of compensation
a state employee is entitled to receive for working less than a full
month by:
(i) calculating the employee's hourly rate of pay according
to the comptroller's requirements; and
(ii) multiplying the employee's hourly rate of pay
by the number of hours worked to determine the correct amount of compensation.
(C) Subparagraph (B) of this paragraph also applies
to the compensation paid to a state employee who is on leave without
pay for less than an entire calendar month.
(2) State employees paid twice each month.
(A) This paragraph applies only to a state employee
who is paid twice each month.
(B) This subparagraph applies to a state employee who
does not work all the available hours in the first half of a month
but works all the available hours in the second half of the month.
(i) The total compensation that must be paid to a state
employee for an entire month is equal to the product of:
(I) the hours worked in the month by the employee;
and
(II) the employee's hourly rate for the month calculated
according to the comptroller's requirements.
(ii) The amount of compensation that must be paid to
a state employee for services provided during the first half of a
month is equal to the product of:
Cont'd... |
