| access to learning resources that include basic reference and bibliographic
works and major journals in each discipline in which the graduate
program is offered. Applied associate degree programs shall provide
adequate and appropriate resources for completion of course work.
(18) Facilities. The institution shall have adequate
space, equipment, and instructional materials to provide education
of good quality. Student housing owned, maintained, or approved by
the institution, if any, shall be appropriate, safe, adequate, and
in compliance with applicable state and local requirements.
(19) Academic Records. Adequate records of each student's
academic performance shall be securely and permanently maintained
by the institution.
(A) The records for each student shall contain:
(i) student contact and identification information,
including address and telephone number;
(ii) records of admission documents, such as high school
diploma or GED (if undergraduate) or undergraduate degree (if graduate);
(iii) records of all courses attempted, including grade;
completion status of the student, including the diploma, degree or
award conferred to the student, designation of the major course of
study; and
(iv) any other information typically contained in academic
records.
(B) Two copies of said records shall be maintained
in separate secure places. Records of students who are no longer enrolled
at the institution for any reason, including graduation, must be maintained
in accordance with §7.15 of this chapter (relating to Academic
Records Maintenance, Protection, and Repository of Last Resort).
(C) Students in good standing will be provided transcripts
upon request, subject to the institution's obligation, if any, to
cooperate with the rules and regulations governing state and federally
guaranteed student loans.
(20) Accurate and Fair Representation in Publications,
Advertising, and Promotion.
(A) Neither the institution nor its agents or other
representatives shall engage in advertising, recruiting, sales, collection,
financial credit, or other practices of any type which are false,
deceptive, misleading, or unfair. Likewise, all publications, by any
medium, shall accurately and fairly represent the institution, its
programs, available resources, tuition and fees, and requirements.
(B) The institution shall provide students, prospective
students prior to enrollment, and other interested persons with a
printed or electronically published catalog. Institutions relying
on electronic catalogs must ensure the availability of archived editions
in order to serve the needs of alumni and returning students. The
catalog must contain, at minimum, the following information:
(i) the institution's mission;
(ii) a statement of admissions policies;
(iii) information describing the purpose, length, and
objectives of the program or programs offered by the institution;
(iv) the schedule of tuition, fees, and all other charges
and expenses necessary for completion of the course of study;
(v) cancellation and refund policies;
(vi) a definition of the unit of credit as it applies
at the institution;
(vii) an explanation of satisfactory progress as it
applies at the institution, including an explanation of the grading
or marking system;
(viii) the institution's calendar, including the beginning
and ending dates for each instructional term, holidays, and registration
dates;
(ix) a complete listing of each regularly employed
faculty member showing name, area of assignment, rank, and each earned
degree held, including degree level, degree designation, and institution
that awarded the degree;
(x) a complete listing of each administrator showing
name, title, area of assignment, and each earned degree held, including
degree level, degree designation, and institution that awarded the
degree;
(xi) a statement of legal control with the names of
the trustees, directors, and officers of the corporation;
(xii) a complete listing of all scholarships offered,
if any;
(xiii) a statement describing the nature and extent
of available student services;
(xiv) complete and clearly stated information about
the transferability of credit to other postsecondary institutions
including two-year and four-year colleges and universities;
(xv) any such other material facts concerning the institution
and the program or course of instruction as are reasonably likely
to affect the decision of the student to enroll therein; and
(xvi) any disclosures specified by the Board or defined
in Board rules.
(C) The institution shall adopt, publish, and adhere
to a fair and equitable cancellation and refund policy.
(D) The institution shall provide to each prospective
student, newly-enrolled student, and returning student, complete and
clearly presented information indicating the institution's current
graduation rate by program and, if required by the Board, job placement
rate by program for applied associate degree programs.
(E) Any special requirements or limitations of program
offerings for the students at the Texas location must be made explicit
in writing. This may be accomplished by either a separate section
in the catalog or a brochure separate from the catalog. However, if
a brochure is produced, the student must also be given the regular
catalog.
(F) Upon satisfactory completion of the program of
study, the student in good standing shall be given appropriate educational
credentials indicating the degree level, degree designation, and the
designation of the major course of study, and a transcript accurately
listing the information typically found on such a document, subject
to the institution's obligation, if any, to enforce with the rules
and regulations governing state, and federally guaranteed student
loans by temporarily withholding such credentials.
(21) Academic Advising and Counseling. The institution
shall provide an effective program of academic advising for all students
enrolled. The program shall include orientation to the academic program,
academic counseling, career information and planning, placement assistance,
and testing services.
(22) Student Rights and Responsibilities. The institution
shall establish and adhere to a clear and fair policy regarding due
process in disciplinary matters; outline the established grievance
process of the institution, which shall indicate that students should
follow this process and may contact the Board using the student complaint
procedures established by Board rules Chapter 1, Subchapter H, §§1.110
- 1.120 of this title (relating to Student Complaint Procedure) and/or
the Texas Attorney General to file a complaint about the institution
if all other avenues have been exhausted, and publish these policies
in a handbook, which shall include other rights and responsibilities
of the students. This handbook shall be supplied in print or electronically
to each student upon enrollment in the institution.
(23) Health and Safety. The institution shall provide
an effective program of health and safety education reflecting the
needs of the students. The program shall include information on emergency
and safety procedures at the institution, including appropriate responses
to illness, accident, fire, and crime.
(24) Learning Outcomes.
(A) An institution must have an objective system of
assessing learning outcomes in place for each part of the curriculum
and the institution can demonstrate that appropriate learning outcomes
are being achieved.
(B) An institution may deviate, for a compelling academic
reason, from Standard (12) relating to Faculty Size and Standard (16)
relating to Credit for Work Completed Outside a Collegiate Setting,
as long as academic objectives are fully met.
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