| (g) Identify all income sources, not on the excluded
list, for income calculation.
(1) The Subrecipient must calculate projected annual
income by annualizing current income. Income that may not last for
a full 12 months should be calculated assuming current circumstances
will last a full 12 months, unless it can be documented that employment
is less than 12 months/year and pay is not prorated over the entire
12 month period. For incomes not able to be annualized over a 12 month
period, the income shall be calculated on the total annual earning
period (e.g., for a teacher paid only nine months a year, the annual
income should be the income earned during those nine months). In limited
cases where income is not paid hourly, weekly, bi-weekly, semi-monthly
nor monthly, the Subrecipient may contact the Department to determine
an alternate calculation method in unique circumstances on a case-by-case
basis.
(2) For all customers including those with categorical
eligibility, the Subrecipient must collect verifiable documentation
of Household income received in the 30 days prior to the date of application.
(3) Once all sources of income are known, Subrecipient
must convert reported income to an annual figure. (One-time employment
income should be added to the total after the income has been annualized.)
Convert periodic wages to annual income by multiplying:
(A) Hourly wages by the number of hours worked per
year (2,080 hours for full-time employment with a 40-hour week and
no overtime);
(B) Weekly wages by 52;
(C) Bi-weekly wages (paid every other week) by 26;
(D) Semi-monthly wages (paid twice each month) by 24;
and
(E) Monthly wages by 12.
(h) If a federal or state requirement provides an updated
definition of income or method for calculating income, the Department
will provide written notice to Subrecipients about the implementation
date for the new requirements.
(i) If proof of income is unobtainable, the applicant
must complete and sign a Declaration of Income Statement (DIS).
(j) For CSBG, LIHEAP, and LIHWAP, a live in aide or
attendant is not considered part of the Household for purposes of
determining Household income, but is considered for a benefit based
on the size of the Household. Example: A Household applies for assistance.
There are four people in the Household. One of the four people is
a live-in aide. To determine if the Household is qualified, annualize
the income of the other three Household members and compare it to
the three person income limit. However, if the amount of benefit is
based on Household size (such as benefit level based on the number
of people in the Household), then this is a four person Household.
(k) A Subrecipient shall not discourage anyone from
applying for assistance. Subrecipient shall provide all potential
customers with an opportunity to apply for programs.
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