| (1) An agency staff member may inspect the exhibition
area before the loan is approved. If, after an agency staff inspection,
in the opinion of the director and librarian any loan requirement
cannot be met, the loan will not be made.
(2) Agency staff members or personnel designated by
the director and librarian may inspect loaned items at any time during
the period of the loan. If agency staff identify any requirement of
this section not being met and the borrower is unable to correct the
deficiency in a reasonable period of time, the loan will be terminated
and the agency will recall the item.
(k) Packing and Transportation.
(1) Unless the agency specifies otherwise, agency staff
will pack items going out on loan. The borrower is responsible for
packing loan items to return to the agency. All items must be given
sufficient support and protection to prevent damage during transit.
(2) The borrower will pay all costs associated with
shipping or transporting the items on loan from the agency. Shipping
arrangements will be made in consultation with the agency.
(3) Transportation for certain items of particular
historical significance, as determined by the state archivist, to
and from the borrower location will generally require the services
of a DPS escort, armored security contractor, or bonded security courier.
The borrower will be responsible for costs associated with transportation
and security. The location of the venue and distance from the agency,
as well as mode of transportation required to deliver the loan item,
will be considered in evaluating the request.
(l) Insurance. Prior to loaning an item, a borrower
must provide evidence of all-risk insurance coverage adequate to cover
the assigned monetary values for all loaned items from the time the
items leave the agency until the time of return. The agency may assign
insurance values for loan items at its discretion, based on a new,
previous, or similar appraisals or estimates, adjusted if necessary.
If an appraised or estimated insurance value is not available, the
borrower may be required to pay for an appraisal by a qualified, reputable,
and mutually agreed upon appraiser.
(m) Publicity and Credit.
(1) The director and librarian must approve any plans
to reproduce loaned items for exhibition-related publications, other
publications, and publicity purposes.
(2) Agency materials on exhibition may be photographed
by the general public without the use of flash or tripod.
(3) In the exhibition and related publicity, the agency
must receive clear and prominent credit. The following credit line
shall be used: Archives and Information Services Division, Texas State
Library and Archives Commission.
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