| (a) An Invoice may not be paid without the prior approval
of the Office of the Attorney General.
(b) If the Agency approves an Invoice, or a portion
of an Invoice, pursuant to §57.7(b) of this chapter, the Agency
must submit the following information to the Office of the Attorney
General within ten (10) business days of receiving the Invoice from
Outside Counsel:
(1) a Request for Voucher Approval;
(2) a copy of the Invoice and Invoice Summary at issue;
(3) evidence of the date the Agency received the Invoice;
(4) a copy of the verification required by §57.7(b)(2)
of this chapter;
(5) other information requested by the Office of the
Attorney General;
(6) any other information the Agency deems necessary
for the Office of the Attorney General to conduct a review of the
Invoice; and
(7) if necessary, a description of any disputed charge
that the Agency has not approved for payment and the reason(s) why
it was not approved.
(c) If the Office of the Attorney General determines
that a properly submitted Invoice, or a portion thereof, is eligible
for payment, it will provide the Agency with a voucher approval and,
if necessary, enter relevant information in the Uniform Statewide
Accounting System.
(d) If the Office of the Attorney General determines
that any portion of an Invoice is not eligible for payment, it will
immediately notify the Agency of that decision. The Agency may then,
after consulting with Outside Counsel:
(1) abide by the Office of the Attorney General's determination
to deny payment;
(2) inform the Office of the Attorney General that
the Agency and the Outside Counsel agree that the payment should be
denied and the Invoice will be withdrawn; or
(3) submit a new Invoice for review and approval after
resolving the Invoice deficiency with Outside Counsel in a mutually
agreeable manner.
(e) The Office of the Attorney General will not approve
payment of an Invoice in an amount that is greater than the amount
approved by the Agency under §57.7(b) of this chapter.
(f) The Office of the Attorney General, at its sole
discretion, may permit Agencies to submit information other than the
information specified in subsection (b)(1) - (7) of this section before
the Office of the Attorney General approves or disapproves payment
of an Invoice. The Office of the Attorney General will specify what
information is acceptable for an Agency to submit under this subsection.
(g) Except as allowed by the Office of the Attorney
General, Agencies may submit only one Request for Voucher Approval
per billing period per contract.
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