| (a) Data submissions. The Public Education Information
Management System (PEIMS) consists of all data submitted by school
districts, charter schools, campuses, and other educational organizations
and entities to the Texas Education Agency (TEA).
(b) Standards. Data standards, established by the commissioner
of education under Texas Education Code (TEC), §48.008, shall
be used by school districts and charter schools to submit information
required for the legislature and the TEA to perform their legally
authorized functions. Data standards shall be published annually in
official TEA publications. These publications shall be widely disseminated
and include:
(1) descriptions of the data collections and submission
requirements;
(2) descriptions of data elements and the codes used
to report them, which include the number of reported incidents of
bullying, including cyberbullying, that have occurred at each campus;
the number of reported incidents of cyberbullying at each campus;
and pregnancy as a reason a student withdraws from or otherwise no
longer attends public school;
(3) detailed responsibilities of school districts,
education service centers, and the TEA in connection with the data
submission processes, including each deadline for submission and resubmission;
and
(4) descriptions of the data submission requirements,
including submission record layout specifications and data edit specifications.
(c) External review process. The commissioner shall
establish a policy advisory group that provides oversight of data
collections and reporting standards policies. The policy advisory
group membership shall be composed of representatives of school districts,
charter schools, education service centers, state government, and
educational associations. Subcommittees consisting of technical experts
and representatives from user groups may be established by the commissioner
to provide timely and impartial reviews of requested changes or additions
to TEA data collections and reporting standards. The procedure for
adding, deleting, or modifying data elements described in paragraphs
(1)-(5) of this subsection provides consistency in updates to the
data and reporting standards. The commissioner may approve changes
to the data and reporting standards outside this process if necessary
to expedite implementation of data collections and reporting.
(1) Prepare proposal. A written proposal is prepared
to add, delete, or modify data elements. The proposal provides justification
for the data collection, determination of data availability, and definitions
of critical attributes and required analyses of requested data elements.
(2) Conduct research. Survey a sampling of districts
to update and refine cost estimates, assess district burden, and determine
any benefits from a pilot of the data collection.
(3) Solicit feedback. The subcommittee(s) established
by the commissioner and other appropriate TEA committees review proposals
and make formal, written recommendations to the policy advisory group.
The policy advisory group reviews proposals and committee recommendations
and makes recommendations to the commissioner for approval, modification,
or rejection of the proposed changes.
(4) Collect data. Data standards and software made
available to districts online are updated annually, implementing changes
to data submissions requirements.
(5) Reevaluate data requirements. All data elements
are reviewed by the commissioner-appointed subcommittee(s) and policy
advisory group on a three-year cycle as part of an ongoing sunset
process. The sunset process is designed to ensure that data standards
meet the requirements specified in TEC, §48.008(c)(1)-(3) and
(d).
(d) Internal review process. The commissioner shall
establish and determine the membership of a TEA committee that provides
oversight of the TEA data collections and reporting policies. The
commissioner shall also establish a TEA subcommittee that reviews
data collections and reporting standards according to the requirements
specified in TEC, §48.008(c)(1)-(3) and (d). The subcommittee
is also responsible for maintaining data collections at the TEA. The
procedure for adding, deleting, or modifying data elements described
in subsection (c)(1)-(5) of this section provides consistency in updates
to data and reporting standards. The commissioner may approve changes
to data and reporting standards outside this process if necessary
to expedite implementation.
|
| Source Note: The provisions of this §61.1025 adopted to be effective May 30, 2001, 26 TexReg 3744; amended to be effective July 14, 2005, 30 TexReg 3995; amended to be effective November 10, 2020, 45 TexReg 7997; amended to be effective July 26, 2022, 47 TexReg 4319 |
