The following words and terms, when used in Chapter 22, shall
have the following meanings, unless otherwise defined in a particular
(1) Academic Year--The combination of semesters defined
by a public or private institution of higher education to fulfill
the federal "academic year" requirement as defined by 34
(2) Attempted Semester Credit Hours--Every course in
every semester for which a student has been registered as of the official
Census Date, including but not limited to, repeated courses and courses
the student drops and from which the student withdraws. For transfer
students, transfer hours and hours for optional internship and cooperative
education courses are included if they are accepted by the receiving
institution towards the student's current program of study.
(3) Awarded--Offered to a student.
(4) Board or Coordinating Board--The Texas Higher Education
(5) Board Staff--The staff of the Texas Higher Education
(6) Categorical Aid--Gift aid that the institution
does not award to the student, but that the student brings to the
school from a non-governmental third party.
(7) Commissioner--The Commissioner of Higher Education,
the Chief Executive Officer of the Board.
(8) Cost of Attendance/Total Cost of Attendance--An
institution's estimate of the expenses incurred by a typical financial
aid recipient in attending a particular institution of higher education.
It includes direct educational costs (tuition and fees) as well as
indirect costs (room and board, books and supplies, transportation,
personal expenses, and other allowable costs for financial aid purposes).
(9) Degree or certificate program of four years or
less--A baccalaureate degree or certificate program other than a program
determined by the Board to require four years or less to complete.
(10) Degree or certificate program of more than four
years--A baccalaureate degree or certificate program determined by
the Board to require more than four years to complete.
(11) Encumber--Program funds that have been officially
requested by an institution through procedures developed by the Coordinating
(12) Entering undergraduate--A student enrolled in
the first 30 semester credit hours or their equivalent, excluding
hours taken during dual enrollment in high school and courses for
which the student received credit through examination.
(13) Expected Family Contribution (EFC)--A measure
of how much the student and his or her family can be expected to contribute
to the cost of the student's education for the year as determined
following the federal methodology.
(14) Financial Need--The Cost of Attendance at a particular
public or private institution of higher education less the Expected
Family Contribution. The Cost of Attendance and Expected Family Contribution
are to be determined in accordance with Board guidelines.
(15) Full-Time--For undergraduate students, enrollment
or expected enrollment for the equivalent of twelve or more semester
credit hours per semester. For graduate students, enrollment or expected
enrollment for the normal full-time course load of the student's program
of study as defined by the institution.
(16) Gift Aid--Grants, scholarships, exemptions, waivers,
and other financial aid provided to a student without a requirement
to repay the funding or earn the funding through work.
(17) Graduate student--A student who has been awarded
a baccalaureate degree and is enrolled in coursework leading to a
graduate or professional degree.
(18) Half-Time--For undergraduates, enrollment or expected
enrollment for the equivalent of at least six but fewer than nine
semester credit hours per regular semester. For graduate students,
enrollment or expected enrollment for the equivalent of 50 percent
of the normal full-time course load of the student's program of study
as defined by the institution.
(19) Period of enrollment--The semester or semesters
within the current state fiscal year (September 1 - August 31) for
which the student was enrolled in an approved institution and met
all eligibility requirements for an award through this program.
(20) Program Officer--The individual named by each
participating institution's chief executive officer to serve as agent
for the Board. The Program Officer has primary responsibility for
all ministerial acts required by the program, including the determination
of student eligibility, selection of recipients, maintenance of all
records, and preparation and submission of reports reflecting program
transactions. Unless otherwise indicated by the institution's chief
executive officer, the director of student financial aid shall serve
as Program Officer.
(21) Residency Core Questions--A set of questions developed
by the Coordinating Board to be used to determine a student's eligibility
for classification as a resident of Texas, available for downloading
from the Coordinating Board's website, and incorporated into the ApplyTexas
application for admission.
(22) Resident of Texas--A resident of the State of
Texas as determined in accordance with Chapter 21, Subchapter B of
this title (relating to Determination of Resident Status). Nonresident
students who are eligible to pay resident tuition rates are not residents
(23) Semester--A payment period, as defined by 34 CFR
668.4(a) or 34 CFR 668.4(b)(1).
(24) Three-Quarter-Time--For undergraduate students,
enrollment or expected enrollment for the equivalent of at least nine
but fewer than 12 semester credit hours per semester. For graduate
students, enrollment or expected enrollment for the equivalent of
75 percent of the normal full-time course load of the student's program
of study as defined by the institution.
(25) Timely Distribution of Funds--Activities completed
by institutions of higher education related to the receipt and distribution
of state financial aid funding from the Board and subsequent distribution
to recipients or return to the Board.
(26) Undergraduate student--An individual who has not
yet received a baccalaureate degree.
|Source Note: The provisions of this §22.1 adopted to be effective May 22, 2017, 42 TexReg 2719; amended to be effective December 5, 2019, 44 TexReg 7379; amended to be effective February 18, 2021, 46 TexReg 1057