|(a) Reporting for the Adult Career Education (ACE)
Grant Program is intended to demonstrate to the Texas Legislature
and others how the funds were used, resulting in success rates achieved
by Nonprofit Workforce Intermediary and Job Training organizations
as compared to the most recent student success measures.
(b) The grant recipient must provide grant activity
reports each semester after receiving the initial funds disbursement
from the Grant Administrator. Reports are due 30 days after each semester
end based on the state's fiscal year beginning September 1 and ending
August 31, until all grant funds have been expended.
(c) Grant activity reports shall contain data to include
unduplicated headcount of participants whose funding is partially
provided by ACE grant funds as they progress through the program.
(d) Reporting will also require participant demographic
data to include elements of race/ethnicity and gender as defined by
Texas Higher Education Coordinating Board (THECB). Baseline categories
will be used to demonstrate the effect of program participation which
pertain to achievement gaps, and of interest to the State.
(e) The categories of race/ethnicity used by the THECB
are White, African American, Hispanic, Asian, Native American, International,
and Other (Unknown).
(f) Reporting requirements are subject to change. The
Grant Administrator may request additional information at any time.
(g) The time frame of these ACE grant funds may not
align with a full cycle of participation in a grant recipient's program
(up to three years) that may be required for a participant to progress
from developmental courses to a high paying workforce degree. To address
this alignment issue, reporting may include total program results
regardless of funding source in order to demonstrate overall success
rates of the grant recipient's workforce intermediary program in each
service and results category.
(h) The Grant Administrator may engage an audit firm
to perform ACE grant compliance audits on the premises of grant recipients.
Such audits will be conducted with respect to compliance with grant
requirements, and accounting controls and procedures related to how
grant funds were used.
(i) Grant recipients must comply with all reporting
requirements. Failure to do so may result in termination of the grant
award and the entity being ineligible for future ACE grants.
(j) The Grant Administrator, or its designee, may audit
the grant recipient's records at any time.