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TITLE 4AGRICULTURE
PART 1TEXAS DEPARTMENT OF AGRICULTURE
CHAPTER 30COMMUNITY DEVELOPMENT
SUBCHAPTER ATEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
DIVISION 1GENERAL PROVISIONS
RULE §30.8Document Retention

(a) Applications not selected for funding. A community whose application is not selected for funding shall retain copies of all documents submitted to the department in connection with its application for a period of three years after the application deadline date.

(b) Applications selected for funding. A contractor shall retain copies of all documents submitted to the department in connection with its application as well as copies of all financial and programmatic records, supporting documents, statistical records, and all other records relating to the TxCDBG contract required to be maintained by 24 CFR §570.490 and §570.506 for the greater of:

  (1) a period of three years after the close-out of the grant from HUD to the State of Texas (i.e., after all contracts for the program year have been closed out); or

  (2) other record retention obligations specific to the contractor's TxCDBG contract or project. A contractor may be required to meet record retention requirements greater than those specified in this subsection until any and all outstanding monitoring or audit issues are resolved to the department's satisfaction and the requirements of other applicable law or regulations are met.

(c) Community responsibility. It is the responsibility of the community to ensure compliance with document retention requirements. A community should not rely on its procured grant administrator or consultant, if applicable, to ensure compliance with the document retention requirements of this section.

(d) Program year close out. Current program year closeout information is posted by the department on its website.


Source Note: The provisions of this §30.8 adopted to be effective January 1, 2015, 39 TexReg 10395

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