|(a) This section provides exceptions to use of contract
travel services. These exceptions apply to the use of any contract
travel services. When travel services are obtained at a lower total
cost than the cost of contract travel services, no reporting of exceptions
is required. Exceptions must be documented only when the total cost
is greater than contract travel services rates. Nothing in this section
affects or alters the authority of the comptroller regarding travel
reimbursement or audit agreements.
(b) Lower cost to the state. State agencies may use
any travel services obtained at a price lower than the contract travel
services price. State agencies are encouraged to obtain lower priced
travel services through the use of fourteen day or other advanced
reservations programs, promotional price reductions, or any method
that provides a lower overall cost of travel.
(c) Unavailability of contract travel services. The
contract travel services are not available during the time or at the
location necessary for the business purpose; or the contract travel
service does not provide for the service required; or because the
contractor is unable to provide the contract services due to a force
(d) Special needs. The traveler's health, safety, physical
condition, or disability requires accommodations, including medical
emergency or other necessary services, not available from contract
travel service contractors.
(e) Custodians of persons. The traveler has custody
of a person pursuant to statute or court order and the traveler is
required to provide a degree of security and safety that is not available
from contract travel service contractors.
(f) In travel status. The traveler is in the course
of travel and changes in scheduling render the use of contract travel
services impractical or the appropriate travel services are not available.
The traveler shall make reasonable efforts to secure rates equal to
or lower than the contract travel service rates.
(g) Group program. The traveler is using a group program
wherein reservations were made through a required source to obtain
a particular rate or service.
(h) Emergency response. The traveler is responding
to a public health or safety emergency situation.
(i) Legally required attendance. The traveler is required
by a court, administrative tribunal, or other entity to appear at
a particular time and place without sufficient notice to obtain contract