| (a) Individuals conducting screenings under this subchapter
must comply with the following recordkeeping and reporting requirements:
(1) Individuals conducting screenings at the school
(and those other than licensed professionals conducting screenings
outside of the school) shall document in each child's screening record
the specific screening conducted, the date the screening was conducted,
observations made during the screening, and the final results of the
screening. The individual shall also ensure that the following are
included in the documentation: the name of the child and age or birthdate
of the child. The documentation required under this subsection must
also be signed and dated by the person who conducted the screening.
For the purposes of this subchapter, electronic signatures and dates
are also acceptable.
(2) Individuals conducting screenings at a school (and
those other than licensed professionals conducting screening outside
of the school) shall submit the documentation referenced in this subsection
to the school at the time of that screening.
(3) Individuals must submit documentation to the department
related to certifications and refresher courses, as specified in §37.146
of this title (relating to Standards and Requirements for Screening
Certification and Instructor Training).
(b) Schools must comply with the following recordkeeping
and reporting requirements:
(1) Each school shall maintain spinal screening records
under this section onsite for at least two years.
(2) A school must maintain screening records regarding
any individual claiming the exemptions found in §37.143(c) of
this title (relating to Spinal Screening Procedures).
(3) Spinal screening records are transferrable between
schools without the consent of the individual or, if the individual
is a minor, the minor's parent, managing conservator, or legal guardian.
(4) The recordkeeping required in this section must
be made available to the department in a timely manner upon request.
The department may, directly or through its authorized representative,
enter a school and inspect records maintained relating to spinal screening.
(5) On or before June 30 of each year, each school
shall submit to the department a complete and accurate annual report
on the spinal screening status of its aggregate population screened
during the reporting year. Schools shall report in the manner specified
by the department (currently found at http://chrstx.dshs.state.tx.us).
Schools are required to report on the following categories:
(A) grade screened;
(B) number screened under prior treatment;
(C) total number screened;
(D) total number rescreened;
(E) total number abnormal findings;
(F) number abnormal findings diagnosed by a physician
as "normal;"
(G) number abnormal findings diagnosed with scoliosis
by a physician;
(H) number abnormal findings diagnosed with kyphosis
by a physician;
(I) number abnormal findings diagnosed with another
type of abnormal curvature by a physician;
(J) number receiving a physician's treatment plan of
observation;
(K) number receiving a physician's treatment plan of
orthosis bracing;
(L) number receiving a physician's treatment plan of
surgery;
(M) number receiving a physician's treatment plan not
indicated in subparagraphs (J) - (L) of this paragraph; and
(N) number for whom a physician's treatment plan was
unavailable.
(c) All correspondence shall be submitted to the department
under this subchapter, with the following contact information (unless
otherwise specified): Vision, Hearing and Spinal Screening Program,
Department of State Health Services, P.O. Box 149347, Austin, Texas
78714-9347.
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