| (a) Policy. The Windham School District (WSD) Board
of Trustees (board) is committed to providing access and opportunity
for public presentations and comments as provided for in this section.
Persons not employed by or under contract with the WSD who wish to
have items placed on the board's posted agenda, shall follow the procedures
set forth in subsection (h) of this section. Public presentations
and comments shall be:
(1) subject to the requirements and restrictions of
subsections (b), (c), (d), (e), and (f), of this section;
(2) pertinent to issues under the jurisdiction of the
board, as determined by the board chairman and the WSD superintendent;
and
(3) pertinent to policies, procedures, standards, and
rules of the WSD. Disputes that are appropriately the subject of the
appeals process for contract non-renewal or employee termination,
the employee grievance system, the employee disciplinary system, or
comments regarding pending litigation shall be addressed through those
processes.
(b) Definitions.
(1) Public presentations are presentations made by
the public to the board regarding topics posted on the board meeting
agenda that has been filed with and published by the Texas Register and as provided for in subsection
(c) of this section.
(2) Public comments are comments made by the public
on non-posted board agenda topics and as provided for in subsection
(d) of this section.
(c) Public presentations. Persons who desire to make
public presentations to the board on posted agenda topics shall provide,
on the date of the meeting, a completed registration card to onsite
board office staff at least 10 minutes prior to the meeting's posted
start time. Registration cards shall be made available at the entry
to the room where the board's scheduled meeting is held.
(1) Pre-registration is available for public presentations
through first class mail at P.O. Box 13084, Austin, Texas 78711 or
email at tbcj@tdcj.texas.gov. Pre-registration shall be received by
the board office staff no later than four calendar days prior to the
posted meeting date of the presentation. In addition to the information
required in subsection (c)(2) of this section, pre-registration submissions
shall include appropriate contact information, such as a daytime phone
number or email address, for the individual who is registering to
speak.
(2) Registration cards and pre-registration submissions
shall disclose:
(A) the name of the person who will make the presentation;
(B) a statement as to whether the person is being remunerated
for the presentation and if so, by whom; and if applicable, the name
of the person or entity on whose behalf the presentation will be made;
(C) a statement as to whether the presenter has registered
as a lobbyist in relation to the agenda topic being addressed;
(D) a reference to the agenda topic on which the person
wants to present;
(E) an indication as to whether the presenter will
speak for or against the proposed agenda topic; and
(F) a statement verifying that all information that
will be presented is factual, true, and correct to the best of the
speaker's knowledge.
(3) The board chairman shall have discretion in setting
reasonable limits on the time allocated for public presentations on
posted agenda topics. If several persons have registered to address
the board on the same agenda topic, it shall be within the discretion
of the board chairman to request that those persons select a representative
amongst themselves to express such remarks or limit their presentations
to an expression of support for views previously articulated.
(4) The board chairman shall provide an opportunity
for public presentations to occur prior to the board taking action
on the topic denoted on the presenter's registration card. If a person
who is registered to speak on a posted agenda item is not present
when called upon, that person's opportunity to speak prior to action
being taken on that topic shall be forfeited.
(5) A presenter may submit documentation pertaining
to the public presentation to the board office staff. Documents shall
be submitted no later than three calendar days prior to the posted
meeting date when the presentation is to occur. Such documentation
shall then be distributed to the board. Any documentation submitted
after the above-referenced date will not be distributed to the board
until after the presentation. A minimum of 12 copies of any such documentation
shall be submitted to the board office staff or distribution may not
occur.
(d) Public comments.
(1) Twice a year, at the second and fourth regular
called meetings of the board, an opportunity shall be provided for
public comment on issues that are not part of the board's posted agenda
but are within the board's jurisdiction. Special called meetings are
not counted toward the requirement of this subsection.
(2) Persons who desire to make public comments to the
board at these meetings shall provide, on the date of the meeting,
a completed registration card to onsite board office staff at least
10 minutes prior to the meeting's posted start time. Registration
cards shall be made available at the entry to the room where the board's
scheduled meeting is held.
(3) Pre-registration is available for public comments
through first class mail at P.O. Box 13084, Austin, Texas 78711 or
email at tbcj@tdcj.texas.gov. Pre-registration shall be received by
the board office staff no earlier than the first day of the month
preceding the board meeting for which the registration is intended
and no later than four calendar days prior to the posted meeting date
when the comments are to occur. In addition to the information required
in subsection (d)(4) of this section, pre-registration submissions
shall include appropriate contact information, such as a daytime phone
number or email address, for the individual who is registering to
speak.
(4) Registration cards and pre-registration submissions
shall disclose:
(A) the name of the person who will make the comments;
(B) a statement as to whether the person is being remunerated
for the comments and if so, by whom; and, if applicable, the name
of the person or entity on whose behalf the comments will be made;
(C) a statement as to whether the presenter has registered
as a lobbyist in relation to the topic being addressed;
(D) the topic on which the person shall speak and whether
the person will speak for or against the topic; and
(E) a statement verifying that all information that
will be presented is factual, true, and correct to the best of the
speaker's knowledge.
(5) The board chairman shall have discretion in setting
reasonable limits on the time allocated for public comments. If several
persons have registered to address the board on the same topic, it
shall be within the discretion of the board chairman to request that
those persons select a representative amongst themselves to express
such comments, or limit their comments to an expression of support
for views previously articulated.
(6) Public comments shall be heard just prior to the
conclusion of the board meeting, with deviation from this practice
within the discretion of the board chairman. If a person who is registered
to speak on a non-posted topic is not present when called upon, that
person shall be called once more following all other registered speakers.
If that person is not present at that time, their opportunity to speak
at that meeting shall be forfeited.
(7) A presenter may submit documentation pertaining
to the public comments to the board office staff. Documentation shall
be submitted no later than three calendar days prior to the posted
meeting date when the comments are to occur. Such documentation shall
then be distributed to the board. Any documentation submitted after
the above-referenced date will not be distributed to the board until
after the comments. A minimum of 12 copies of any such documentation
shall be submitted to the board office staff or distribution may not
occur.
(e) Disability accommodations. Persons with disabilities
who have special communication or accommodation needs and who plan
to attend a meeting may contact the board office at 512-475-3250.
Requests for accommodations shall be made at least two calendar days
prior to a posted meeting. The board shall make every reasonable effort
to accommodate these needs.
(f) Conduct and decorum. The board shall receive public
presentations and comments as authorized by this section, subject
to the following additional guidelines:
(1) Due to requirements of the Open
Meetings Act, questions shall only occur on public presentations
as defined in subsection (b) of this section as they are associated
with posted agenda topics. Questions shall be reserved for board members
and staff recognized by the board chairman.
(2) Presentations and comments shall remain pertinent
to the issues denoted on the registration cards.
Cont'd... |
