| (a) Electronic Data Interchange. Event files may be
filed electronically using electronic data interchange (EDI). All
event files and event claims shall be reported using the same file
and record formats specified in §421.67 of this title (relating
to Event Files--Records, Data Fields and Codes) regardless of the
medium of transmission. DSHS shall document instructions for filing
event files by EDI and shall make this documentation available to
facilities at no charge and to the public for the cost of reproduction.
DSHS shall notify facilities reporting under this subchapter and their
designated agents directly in writing at least 90 calendar days in
advance of any change in instructions for filing event files by EDI.
DSHS' instructions shall follow Department of Information Resources
standards for EDI.
(b) File Transfer Protocol (FTP). Event files may be
filed by FTP using a Transmission Control Protocol over Internet Protocol
(TCP/IP) Network connection. DSHS shall document instructions for
filing event files by FTP and shall make this documentation available
to facilities at no charge and to the public for the cost of reproduction
or on DSHS' website. DSHS shall notify facilities reporting under
this subchapter and their designated agents directly in writing at
least 90 calendar days in advance of any change in instructions for
filing event files by FTP. DSHS' instructions shall follow Department
of Information Resources standards for FTP.
(c) Other Electronic, Magnetic, or other Portable Data
Storage Media. An event report may be filed on other electronic, magnetic,
or portable data storage media with prior written approval by DSHS.
All events shall be reported using the same file and record formats
specified in §421.67 of this title regardless of medium. DSHS
will not normally approve any medium which DSHS or the DSHS contract
vendor is not currently equipped to read at the time of the request
for approval.
(1) Media specifications are:
(A) Optical Media: Devices or disc that uses digital
optical disc data storage format, for example Compact Disc (CD) or
Digital Video Disc (DVD). Compact disk (CD): MS-DOS formatted; PC
Text file (ASCII);
(B) Universal Serial Bus (USB) flash drive: portable
data memory device using flash memory with a USB interface; or
(C) other electronic, magnetic, or other portable data
storage media only with the prior written approval from DSHS. DSHS
will not normally approve any medium which DSHS is not currently equipped
to read.
(2) Facilities shall submit to DSHS only pre-approved
media with the following external identification affixed:
(A) hospital name;
(B) facility identifier;
(C) reporting period for discharges;
(D) number of records by record type; and
(E) the description: "OUTPATIENT DATA."
(3) In addition to the provisions of this section,
DSHS shall document instructions for filing discharge reports on electronic,
magnetic, or portable data storage media and shall make this documentation
available to facilities at no charge and to the public for the cost
of reproduction. DSHS shall notify facilities or their designated
agents directly in writing at least 90 calendar days in advance of
any change in instructions for filing event reports on electronic,
magnetic, or portable data storage media.
|
| Source Note: The provisions of this §421.64 adopted to be effective August 29, 2004, 29 TexReg 8123; transferred effective September 1, 2004, as published in the Texas Register September 10, 2004, 29 TexReg 8842; amended to be effective February 26, 2009, 33 TexReg 9694; amended to be effective July 5, 2017, 42 TexReg 3373; amended to be effective January 30, 2019, 44 TexReg 429 |
