| (a) Regional organizations shall operate under a comprehensive
and detailed Scope of Work and Budget, which will be incorporated
by reference into the contract. The Scope of Work and Budget provide
a blueprint for activities, reinforces accountability, and measures
the success of the regional organization. The focus of the work, conducted
in accordance with the Scope of Work, shall be the development, promotion,
and other support for heritage tourism and historic sites.
(b) Regional organizations shall submit the Scope of
Work and Budget for Commission review and approval prior to the beginning
of the fiscal year covered by the Scope of Work and Budget. Documents
submitted for review and approval shall be submitted according to
a schedule and format approved by the Commission.
(c) Regional organizations shall submit periodic reports
on its activities as outlined in the Heritage Trail Region's Scope
of Work. Reports shall be due according to a schedule and format approved
by the Commission.
(d) Each regional organization shall submit an annual
report on its activities to THC, that includes narratives relating
to the impact of the work to the mission of the regional organization.
Each annual report shall cover the activities of the prior state fiscal
year and is due to the Commission no later than November 30th of each
year unless otherwise specified by the THC prior to September 30th
of each year.
(e) Upon termination of a regional organization's participation
in the THTP, the regional organization shall submit a report equivalent
to the annual report covering the unreported period, if any, prior
to termination.
(f) Either within the annual report or as a separate
document submitted on the same schedule as the annual report, regional
organizations shall provide THC with a financial accounting of its
revenue and major expenditures during the state fiscal year.
(g) Regional organizations shall maintain financial
and operational records in accordance with best practices for nonprofit
organizations. The Commission, or an authorized representative of
the state, may request documentation from, or inspection of, a regional
organization's records in accordance with state law requirements.
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