| (a) State agencies shall plan and document procurement
transactions subject to this chapter in a manner consistent with requirements
and guidelines set forth in the state procurement manual and contract
management guide, including at a minimum:
(1) actions or documentation related to the agency's
assessment of need for the specific commodity or service;
(2) its selection of the method of procurement to be
used;
(3) the development of specifications;
(4) identification of evaluation criteria to determine
the best value of the good or service;
(5) the process by which the procurement transaction
is conducted; and
(6) the management of any resulting contract.
(b) State agencies shall plan and document procurement
transactions in a manner that will ensure the agency's ability to
comply with the requirements of §20.509 of this title (relating
to Performance Reporting) relative to the evaluation of the awarded
vendor's performance based on:
(1) information prepared by the agency in planning
the procurement that assessed the need for the purchase together with
the specifications for the good or service and the criteria to evaluate
the responses resulting in an award and contract;
(2) compliance with the material terms of the contract;
(3) ability to correct instances of contractual non-compliance;
and
(4) other evaluation criteria presented in the on-line
vendor performance tracking system.
(c) It is the responsibility of state agencies to document
the basis for agency decisions to depart from the requirements in
the state procurement manual or contract management guide.
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