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RULE §3.3Definitions

(a) applicant: an agency or organization that has submitted a grant application or grant renewal documentation;

(b) approved budget categories: budget categories (including personnel, contractual and professional services, travel, equipment, construction, supplies and other direct operating expenses, and indirect costs) that contain a line item with a dollar amount greater than zero that is approved by the OOG through a grant award or a budget adjustment;

(c) CJAC: Criminal Justice Advisory Committee, a component of a COG. A CJAC must have a multi-disciplinary representation of members from the region. This representation must contain members from the following groups: citizens or parents, counties, municipalities, substance abuse prevention, education, juvenile justice, law enforcement, mental health, nonprofit organizations, prosecution or courts, and victim services. No single group or discipline may constitute more than one-third (1/3) of the CJAC;

(d) COG: a regional planning commission, council of governments, or similar regional planning agency created under Chapter 391, Texas Local Government Code;

(e) computing devices: machines used to acquire, store, analyze, process, and publish data and other information electronically, including accessories (or "peripherals") for printing, transmitting and receiving, or storing electronic information;

(f) condition of funding: a prerequisite placed on a grant because of a need for information, clarification, or submission of an outstanding requirement of the grant that may result in a hold being placed on the OOG-funded portion of a grant project;

(g) eGrants: the online grant management system used by PSO grant programs;

(h) equipment: tangible personal property (including information technology systems) having a useful life of more than one year and a per unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the grantee for financial statement purposes or $5,000;

(i) executive director: the executive director of PSO, who also serves in the capacity required by Texas Government Code 772.006(b);

(j) grant funds: OOG-funded and matching funds portions of a grant project;

(k) grantee: an applicant that receives a grant award;

(l) HSAC: Homeland Security Advisory Committee, a component of a COG. HSACs must consist of representatives from counties, municipalities, non-profit organizations, disciplines, and/or other stakeholders from within the region who are knowledgeable about terrorism preparedness and the threats, vulnerabilities and consequences relevant to the COG region;

(m) indirect costs: those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved;

(n) information technology systems: computing devices, ancillary equipment, software, firmware, and similar procedures, services (including support services), and related resources;

(o) liquidation date: the date specified in an original grant award or a subsequent grant adjustment upon which a grantee must expend all outstanding liabilities;

(p) matching funds: the grantee's share of the project costs;

(q) OCM: the Office of Compliance and Monitoring of the OOG;

(r) OMB: the Executive Office of the President of the United States, Office of Management and Budget;

(s) OOG: the Office of the Governor;

(t) program income: gross income earned by the grantee that is directly generated by a supported activity of the grant or earned as a result of the grant award during the period of performance. Program income includes, but is not limited to, forfeitures, fees for services performed, the use of rental or real or personal property acquired under an award, the sale of commodities or items fabricated under an award, and license fees and royalties on patents and copyrights. Interest earned on advances of grant funds is not program income. Except as otherwise provided in applicable law, regulations or the terms and conditions of the award, program income does not include rebates, credits, discounts and interest earned on any of them;

(u) PSO: the Public Safety Office of the OOG. The PSO includes the following divisions:

  (1) CJD: the Criminal Justice Division;

  (2) CSTT: the Child Sex Trafficking Team;

  (3) GAD: the Grants Administration Division; and

  (4) HSGD: the Homeland Security Grants Division;

(v) RFA: Request for Applications, published in either eGrants or the Texas Register by PSO;

(w) simplified acquisition threshold: the dollar amount below which an entity may purchase property or services using small purchase methods. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908;

(x) supplies: all tangible personal property other than those described in accordance with §3.3(h) of this chapter (relating to Definitions). A computing device is a supply if the acquisition cost is less than the lesser of the capitalizations level established by the grantee for financial statement purposes or $5,000, regardless of the length of its useful life; and

(y) UGMS: the Uniform Grant Management Standards or the Texas Grant Management Standards, as applicable.

Source Note: The provisions of this §3.3 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective September 9, 2001, 26 TexReg 6645; amended to be effective December 16, 2002, 27 TexReg 11729; amended to be effective October 13, 2003, 28 TexReg 8873; amended to be effective June 9, 2004, 29 TexReg 5575; amended to be effective February 17, 2005, 30 TexReg 661; amended to be effective August 6, 2007, 32 TexReg 4747; amended to be effective June 21, 2009, 34 TexReg 3925; amended to be effective May 9, 2012, 37 TexReg 3389; amended to be effective January 1, 2015, 39 TexReg 10393; amended to be effective April 27, 2021, 46 TexReg 2709

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