| (a) Purpose. The purpose of this section is to allow
the comptroller to administer, maintain, modify and operate the uniform
statewide accounting system, including any required component systems,
to serve as the financial system of record for the State of Texas.
The uniform statewide accounting system includes each component designated
by the comptroller. The comptroller may require state agencies to
use any or all components of the uniform statewide accounting system
as their internal system or may allow agencies to report required
information from existing individual systems that conform to reporting
and calculation requirements specified by the comptroller.
(b) Definitions. The following words and terms, when
used in this section, shall have the following meanings, unless the
context clearly indicates otherwise.
(1) State agency--Has the meaning assigned by Government
Code, §403.013(a) but does not include public junior colleges
or community colleges.
(2) HRIS--The Human Resource Information System, which
is the higher education reporting system and a component of the uniform
statewide accounting system. HRIS is the system to which the institutions
of higher education must report information in the format and by the
timeframes required by the comptroller.
(3) SPA--The Statewide Property Accounting system,
which is the personal property fixed asset component of the uniform
statewide accounting system.
(4) TINS--The Texas Identification Number System, which
is a component of the uniform statewide accounting system. TINS is
used to track payees paid through USAS and records the payments.
(5) USAS--The Uniform Statewide Accounting System,
which is the integrated financial system of record for the State of
Texas financial records.
(6) USPS--The Uniform Statewide Payroll/Personnel System,
which is the integrated human resources and payroll system developed
and maintained by the comptroller as a component of the uniform statewide
accounting system. USPS is maintained for the use of state agencies
and the calculations in USPS serve as the standardized payroll calculations
for all state payrolls.
(7) SPRS--The Standardized Payroll/Personnel Reporting
System, which is a component of the uniform statewide accounting system.
SPRS is the system maintained by the comptroller as the reporting
data base that state agencies, that do not use USPS as their internal
payroll and human resources system, utilize to report required information
in the format and by the timeframes required by the comptroller.
(8) State funds--Funds of the state held by state agencies
regardless of whether or not such funds are inside or outside of the
State Treasury.
(9) Individual Accounting and/or Payroll Systems--Systems
that are used instead of USAS as a state agency system of record,
or are systems that modify the code base of the integrated statewide
administrative system which is the state integrated financial system
maintained for state agencies that use the integrated statewide administrative
system as their internal financial system to interface with the state's
systems of record.
(c) The comptroller shall be responsible for the administration,
maintenance, and operation of the Uniform Statewide Accounting System
that it has previously implemented through HRIS, SPA, SPRS, TINS,
USAS and USPS as follows:
(1) The comptroller shall notify state agencies of
the requirements of the USAS components and provide user guides, manuals,
and policy statements accessible on the comptroller's website.
(2) The comptroller shall assist and consult with state
agencies in the implementation and use of the USAS components in reporting
to comptroller.
(3) The comptroller shall be available for discussions
or meetings with state agencies to explain and assist with use and
implementation of USAS components as well as to provide training.
(4) The comptroller may require reports from state
agencies regarding implementation of USAS components.
(5) The comptroller may require state agencies to stop,
delay, or modify implementation of individual accounting and/or payroll
systems to ensure that those systems are compatible with USAS.
(6) The comptroller may require state agencies to replace
individual accounting and/or payroll systems to ensure that those
systems are compatible with USAS.
(7) Any expenditure of state funds by state agencies
for the establishment, modification, or maintenance of an individual
accounting and/or payroll system must be in compliance with rules,
user guides, manuals and policy statements issued by the comptroller,
regarding the development, implementation or use of USAS.
(8) State agencies may use centralized computer systems
other than USAS but such agencies must comply with the comptroller's
rule on enterprise resource planning in §5.300 of this title
(referring to Monitoring and Implementation of Enterprise Resource
Planning Systems) and must follow interoperability standards contained
in the comptroller's user guides, manuals, and policy statements available
on the comptroller's website.
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