| (a) The following activities are required of each RFPG
every planning cycle:
(1) Designate a political subdivision as a Planning
Group Sponsor of the RFPG eligible to apply for financial assistance
to be used by the RFPG for planning activities. The Planning Group
Sponsor will prepare and submit funding applications on behalf of
the RFPG pursuant to Chapter 361, Subchapter F of this title (related
to Regional Flood Planning Grants). The RFPG may, at its discretion,
designate a different Planning Group Sponsor at any time. The Planning
Group Sponsor will be responsible for the following:
(A) General management of the contract between the
Planning Group Sponsor and the TWDB;
(B) The general management of the contract between
the Planning Group Sponsor and the consultant(s); and
(C) In accordance with the RFPG's bylaws and notice
provisions, the preparation of a scope(s) of work for regional flood
planning grant funding that identifies responsible parties for task
execution, including a task schedule, task and expense budgets, and
describes interim draft reports or deliverables, and final reports
for the planning process.
(2) Select a technical consultant(s) to be procured
by the Planning Group Sponsor in accordance with the procurement requirements
that apply to that political subdivision and Government Code Chapter
2254.
(3) Hold at least one public meeting, that may also
be a regular RFPG meeting, and in accordance with the notice requirements
in §361.21 of this title (relating to General Notice Requirements)
to determine what, if any, additional public notice the RFPG determines
is necessary to ensure adequate public notice in its own FPR, including
in print form if desirable.
(4) Hold public meetings at central locations readily
accessible to the public within the FPR to gather general suggestions
and recommendations from the public as to issues, provisions, and
types of FMEs, FMPs, and FMSs, that should be considered or addressed
or provisions that should be considered and potentially included during
that regional flood planning cycle in accordance with the public notice
requirements in §361.21 of this title.
(5) Approve the contract(s) and any subsequent amendments
thereto between the Planning Group Sponsor and the technical consultant
or TWDB Scope(s) of Work or budgets in open meetings as necessary
and in accordance with §361.21 of this title.
(6) Hold regular RFPG meetings, at a minimum, annually.
(b) The RFPG must follow its bylaws to reconcile any
work and consider recommendations of any subcommittee or subgroups,
including any strategies or projects identified for the RFPG's consideration.
(c) Each RFPG may, at its discretion, designate committees
or subcommittees or subgroups within its FPR to meet separately to
work on certain assigned issues that the RFPG considers relevant to
its plan such as topics relevant across the entire region or issues
related to specific geographical areas within the FPR or coordination
of shared issues across neighboring FPRs.
(1) If an RFPG creates a sub-regional committee or
subcommittee or subgroup to address issues related to a specific geographical
area smaller than the full FPR, it shall, to the extent practical,
define such sub-regional geographic areas based on boundaries that
are coterminous with full HUC8 watersheds located within the FPR.
(2) If an RFPG creates any sub-regional committee,
subcommittee or subgroup to address issues related to a specific geographical
area smaller than the full RFPG, it shall include at least one voting
member representing each of the interests under §361.11(d)(1)
- (12) of this title (relating to Designations and Governance of Flood
Planning Regions).
(3) Any outcomes from the activities of such committees
or subcommittees or subgroups shall be strictly for the purpose of
providing information or recommendations as specifically directed
by the full RFPG and for potential consideration by the full RFPG.
(4) RFPGs may not authorize committees or subcommittees
or subgroups of committees to take any actions regarding:
(A) Modifying the budget or scope of the RFPG planning
contract(s);
(B) Directing the RFPG consultant's work or associated
expenditure of funds without direct authorization and scope from the
RFPG; and
(C) Other activities that are the responsibility of
the full RFPG as determined by the flood planning contract with the
TWDB and any associated guidance provided by the EA.
(5) Each RFPG or committee or subcommittee or subgroup
of an RFPG is subject to Chapters 551 (relating to Open Meetings)
and 552 (relating to Public Information), Government Code.
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