|(a) Notice. When the department elects to use competitive
sealed proposals to procure appraisal, right of way acquisition, landscape
architectural, and scientific services, notice will be given as follows.
(1) Electronic notice. Not less than 21 days before
the proposal due date, the department will post a notice on an electronic
bulletin board. The notice will contain the:
(A) proposed contract or RFP number;
(B) type of selection in accordance with §9.87
of this subchapter (relating to Selection);
(C) general description of the project and work to
(D) due date for providers to send letters of interest
to the department;
(E) contact person;
(F) date and location of the proposal meeting, if applicable;
(G) if the notice is for an appraiser, a statement
that the appraiser must be a department-certified appraiser.
(2) Organizations. The department will publish a quarterly
statewide list of projected contracts to be issued under this subchapter
and will provide upon request, or make available on the department's
Web site, a copy of the list to community, business, and professional
organizations for dissemination to their membership.
(b) Letter of interest.
(1) The provider may obtain an RFP packet by:
(A) sending a letter of interest to the department
notifying the department of the provider's interest in the contract;
(B) downloading it from the department's Web site;
(C) obtaining it at the proposal meeting, if applicable.
(2) The department will accept a letter of interest
by electronic facsimile.
(c) Requests for proposals. The RFP packet will include:
(1) the requirements for a responsive proposal including:
(A) date, time, and location for submittal of the proposal;
(B) an outline of the required proposal format and
(C) mandatory/minimum provider qualifications;
(2) scope of services to be provided by the department;
(3) scope of services to be provided by the provider;
(4) proposed contract duration;
(5) proposed method of payment;
(6) any constraints directly relating to the performance
of the contract, if applicable;
(7) description of the evaluation criteria including
numerical weighting values;
(8) a copy of the evaluation matrices;
(9) type of contract selection;
(10) a copy of the proposed contract, with all attachments;
(11) criteria for breaking ties, if criteria are different
from that outlined in §9.85(e) of this subchapter (relating to
(12) any special contract requirements.
(d) Proposal meeting. The meeting may be either mandatory
or optional at the discretion of the department. If the meeting is
mandatory, the department will only accept proposals from providers
represented at the meeting. The proposal meeting provides an opportunity
for the provider to seek clarification or ask questions concerning
|Source Note: The provisions of this §9.83 adopted to be effective March 21, 1999, 24 TexReg 1829; amended to be effective February 20, 2000, 25 TexReg 1146; amended to be effective January 4, 2001, 25 TexReg 13009; amended to be effective January 5, 2012, 36 TexReg 9348; amended to be effective February 18, 2016, 41 TexReg 1127