| (a) The commission will assess each contract to determine
whether enhanced contract monitoring is necessary.
(1) The commission will use the following factors to
determine whether enhanced contract monitoring is necessary:
(A) vendor performance history;
(B) the contract amount;
(C) contract length;
(D) impact on agency goals; and
(E) any other factors that may impact the agency.
(2) Projects deemed medium or high-risk based on the
factors under paragraph (1) of this subsection will be co-monitored
by contract and program staff and may involve additional team members
such as legal, fiscal, and auditing staff members.
(b) If a contract is determined to need enhanced monitoring,
the commission will require the vendor to provide specific programmatic
information on a scheduled basis to determine whether performance
measures are being met.
(1) Programmatic reports must include information related
to the performance measures in the contract, as well as any other
deliverables.
(2) Enhanced monitoring may also include site visits,
additional meetings with the vendor's staff or other documentation
relevant to assess progress toward meeting performance requirements.
(c) The director of the fiscal division must notify
the agency governing board of contracts requiring enhanced monitoring
through this process.
(d) This process does not apply to an interagency agreement,
an interlocal agreement, a memorandum of understanding with another
state agency, or a contract for which there is not a cost.
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