| (a) A VSC may generate resources to enhance the lives
of the persons served at a facility.
(b) The community relations director and volunteer
and community relations unit may work with the VSC to enhance fund-raising
activities.
(c) The head of the facility and community relations
director are nonvoting members of the VSC board and executive committee.
(d) The community relations unit may process and issue
receipts for donations to the VSC.
(e) No employee may sign a VSC check or use a VSC debit
or credit card.
(f) The volunteer and community relations unit may
maintain a VSC petty cash fund of up to $300.00 to be used for the
benefit of persons served by a facility.
(1) The community relations director may make expenditures
of up to $300.00 from the petty cash fund on behalf of the VSC for
the benefit of persons served.
(2) The community relations director must appoint a
primary and alternate custodian for the VSC petty cash fund.
(3) The primary custodian of the petty cash fund is
responsible for maintaining receipts and accurate documentation of
all funds disbursed and for furnishing this documentation to the treasurer
of the VSC.
(4) An officer of the VSC, or an employee outside of
the community relations unit, must reconcile the petty cash fund at
least once every two months.
(g) A facility may provide items of support for the
VSC, such as:
(1) office space;
(2) fund-raising assistance;
(3) clerical and administrative services;
(4) assistance in the coordination of activities; or
(5) other items or services requested by the VSC upon
approval by the head of the facility.
(h) Funds generated by a VSC may only be used for:
(1) the needs of persons served by the facility;
(2) the enhancement of existing facility operations;
(3) recognition and education projects;
(4) new initiatives to improve the quality of life
for persons served by the facility; and
(5) other expenses specifically authorized by the VSC
board of directors.
(i) The VSC must not use funds or reference the facility's
name or branding for:
(1) recognition events, receptions, or gifts for a
legislator;
(2) political contributions, political advertisements,
or lobbying efforts;
(3) alcoholic beverages, unless used at an off-campus
fund-raising event;
(4) loans, including travel advances;
(5) operating programs, or contracting for programs
on behalf of the facility;
(6) cash awards or salary supplementation for employees;
and
(7) other purposes determined by the department to
be unethical, unlawful, or inappropriate.
(j) All funds and goods donated to the VSC remain the
property of the VSC until the facility accepts them.
(k) The department has the right to review and approve
all VSC donations of real property and any permanent improvements
to existing real property that may be donated to the facility by the
VSC.
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