|(a) Pursuant to Government Code, §2172.003, the
comptroller may provide assistance to any state agency regarding their
printing activities. Assistance can be provided by telephone, fax,
letter, e-mail or in person.
(b) The comptroller assesses and evaluates printing
activities to ensure the best interests of the State of Texas are
met. The comptroller may make recommendations to state agencies that
will increase the productivity and cost-effectiveness of their printing
operations. The assessment may include but is not limited to an appraisal
of equipment, customer base, sales, printing volume, costs, and personnel.
(c) The comptroller adopted the Council on Competitive
Government's (CCG) Cost Methodology as a baseline for evaluating and
comparing cost of state agency printing operations. All state agency
print shops in Travis County (except higher education) operate under
a Franchise Agreement ("Agreement") with the comptroller, which allows
state agencies currently operating a print shop to maintain direct
control with general oversight provided by the comptroller through
Franchise Agreements. Failure to sign the Agreement will eliminate
the authority for a state agency to operate a print shop. The Agreement
requires each print shop to utilize the CCG Cost Methodology in determining
the cost of printing. Each print shop shall provide quarterly data
to the comptroller, which will summarize this information in quarterly
and annual reports.
(d) The comptroller reviews state agency requisitions
for new print shop equipment, including copiers/duplicators and other
printing devices used in quick copy operations. To complete the review,
the state agency must provide written documentation to the comptroller.
This documentation may include but is not limited to:
(1) a summary narrative justifying the proposed purchase,
rent or lease of equipment;
(2) a description of the method of finance;
(3) a detailing of the model(s) of printing equipment
the agency currently has that it plans to replace (if applicable);
(4) a detailing of the model(s) of printing equipment
the agency plans to acquire;
(5) a detailing of current annual costs for equipment
to be replaced (if applicable);
(6) a detailing of the estimated annual cost for the
(7) the cost benefit of proposed equipment;
(8) the estimated volume of work which may be processed
through the proposed equipment;
(9) a summary of the equipment(s) enhanced features;
(10) the number of hours per day the proposed equipment
(11) the number of shifts the proposed equipment will
be operated on a daily basis; and
(12) miscellaneous information that may be pertinent
as a consequence of other information supplied by the agency.
(e) The comptroller shall assist state agencies with
expediting the production of printing and graphic arts by serving
as a source of information, facilitating disputes, hosting meetings,
or performing other services.
(f) A roster of franchised print shops is maintained
by the comptroller. This roster includes print shop equipment, facilities,
special capabilities, and staffing. The roster will be provided to
(g) The comptroller will work with state agencies to
ensure that printing services and supplies are purchased in the most
economical manner possible. A vendor listing by commodity and services
is maintained to maximize information regarding private sector suppliers.
A summary vendor listing will be provided to requesting entities.
(h) The comptroller will work with state agencies to
coordinate the consolidation of print shops when the agencies involved
determine a consolidation is appropriate.