| (a) Chapter 19 funds may be used to pay travel expenses
incurred by the voter registrar and full-time permanent voter registration
staffers to attend voter registration and/or election administration
seminars and demonstrations that directly advance voter registration
efforts.
(b) All voter registrars who seek reimbursement from
Chapter 19 funds should plan their travel to achieve maximum economy
and efficient means of transportation.
(c) The following limitations apply to Chapter 19 travel:
(1) The lowest available rates and fares shall be utilized.
(2) Reimbursements will be made based on actual costs.
(3) Lodging, per diem, and mileage rates may not exceed
those set by the Texas Comptroller of Public Accounts.
(4) Reimbursements for lodging, per diem (including
partial per diem), and mileage rates may not be charged to Chapter
19 unless the employee conducts travel beyond 25 miles of his or her
designated headquarters.
(5) Travel by personal car is reimbursable at the rate
set by the Texas Comptroller of Public Accounts per mile with mileage
computed using the originating county seat as the departure point
and computing final mileage using the mapping tool on the Chapter
19 web-based application.
(6) If more than one person is traveling from the same
headquarters to the same destination, the travelers are to ride together
in a single automobile if practicable.
(7) The rental of luxury cars will be disallowed, except
in special circumstances requiring the use of large cars, i.e., several
employees are traveling together or large volumes of equipment or
supplies are being transported.
(8) Chapter 19 funds will not cover expenses for first
class accommodations, tips, gratuities, valet parking or alcoholic
beverages.
(d) Chapter 19 travel reimbursements must be submitted
for each traveler consistent with §81.15 of this title (relating
to Funding Period) via the Chapter 19 web-based application.
(e) Travel reimbursement requests must include the
itemized amounts for airfare, rental cars, mileage, meals, lodging,
seminar registration fees, and miscellaneous expenses. All receipts
must be maintained in accordance with §81.21 of this title (relating
to Records Maintenance and Payment Reviews).
(f) Travel advances will be approved, on a case-by-case
basis. Travel advance funding will not be made for meals, hotel taxes
or miscellaneous expenses. Travel advance requests must be submitted
through the web-based application in the form of a travel request
and include a Chapter 19 Purchase Request for each traveler. No further
Chapter 19 Purchase Request will be processed until the final accounting
of any advanced travel is received.
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| Source Note: The provisions of this §81.23 adopted to be effective October 1, 1995, 20 TexReg 7277; amended to be effective January 3, 2007, 31 TexReg 10755; amended to be effective June 22, 2008, 33 TexReg 4663; amended to be effective December 30, 2010, 35 TexReg 11569; amended to be effective January 17, 2024, 49 TexReg 133 |
