| (a) The county chair shall preserve all records relating
to primary-election expenses until the later of:
(1) 22 months following the primary elections; or
(2) the conclusion of any relevant litigation or official
investigation.
(b) In order to receive approval of a final cost report,
the county chair shall transmit copies of receipts, bills, invoices,
contracts, competitive bids, petty-cash receipts for items and services
and copies of all monthly bank statements, electronic bookkeeping
records (i.e., Quicken or Quickbooks) or check register, and any other
related materials documenting primary-fund expenditures. Purchase
requisitions are not considered receipts and may not be remitted as
such. The SOS reserves the right to request all receipts and related
documentation.
(1) The SOS primary finance system will not permit
final cost reports to be submitted if any required documentation has
not been uploaded to the system.
(2) If the county chair or county election officer
indicates that the required documents will be submitted in hardcopy
form, the submitter will have thirty (30) days to submit such documents
to the SOS. If the SOS does not receive the required documents within
that time period, the SOS will reject the final cost report.
(c) Unless otherwise provided by the SOS, not later
than August 31 of the year in which the primary elections occur, the
county chair shall:
(1) comply with all final cost reporting requirements;
(2) return all unexpended and uncommitted primary funds
upon SOS approval of the final cost report.
(d) If the SOS determines that a final cost report
needs remediation, the SOS will return the report to the submitter
with instructions for resubmission.
(e) Failure to comply with subsection (c) or (d) of
this section may result in forfeiture of county chair compensation
as stipulated in §81.119 of this chapter (relating to County
Chair's Compensation).
(f) If the chair does not file a final cost report,
the matter may be reported to the Attorney General's Office for misappropriation
of funds in accordance with §81.113 of this chapter (relating
to Misuse of State Funds).
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| Source Note: The provisions of this §81.107 adopted to be effective December 13, 2009, 34 TexReg 8665; amended to be effective March 7, 2012, 37 TexReg 1483; amended to be effective January 9, 2014, 39 TexReg 209; amended to be effective October 29, 2017, 42 TexReg 5853; amended to be effective December 29, 2019, 44 TexReg 7884; amended to be effective January 17, 2024, 49 TexReg 133 |
