| (a) The assignment to a reserved space or open facility
is considered a privilege that can be revoked at any time for nonpayment
or noncompliance with the parking regulations. In addition, this privilege
may be revoked to permit implementation of changes in the parking
system or these rules as mandated by the board. The acceptance and
use of a parking assignment constitutes acceptance of all sections
and rules regarding such assignment. The board may designate lots
or parking structures for use by employees of particular buildings
in order to give better distribution to parking utilization, subject
to the priority of assignment established in Texas Government Code §411.063(c),
and §111.39 of this title (relating to Priority of Parking Assignments).
(b) Each occupying agency will designate one of its
employees to be the parking coordinator, and parking administration
will provide each coordinator with detailed instructions for the proper
administration of these rules.
(c) Employees of state agencies are eligible to park
in an unrestricted parking lot or structure so long as they office
four hours or more a day during the normal state work week between
the hours of 7 a.m. and 6 p.m. within the Capitol Complex. Parking
in unrestricted lots or structures shall be on a first come-first
park basis.
(d) Employees, upon request, may be placed on a waiting
list for an open parking assignment to a restricted parking lot or
restricted parking structure in close proximity to their work location.
They may be placed on the list for not more than two locations, applicable
only to those lots or parking structures designated for use by the
building where the applicant is employed. Utilization surveys of open
parking areas will be conducted to determine the number of available
spaces in all lots and parking structures. Such surveys will be conducted
at times and during months that have been observed by parking administration
as typically having the largest number of vehicles using open parking.
When utilization surveys show a pattern of available spaces in an
open parking location, parking administration will make available
a number of open parking assignments, after taking into consideration
the pattern of utilization and the number of current assignments for
the particular location. Eligible employees will be notified in writing.
The employee will be given five working days in which to accept or
decline the assignment. When notification letters have been mailed,
employees are automatically removed from the waiting list for the
lot or parking structure designated in the notification letter. Once
a parking assignment has been accepted by an employee, that employee
is automatically removed from all waiting lists. New applications
not immediately assignable shall be dated and time stamped as they
are received by parking administration and placed on the respective
lists in chronological order. Assignments from the waiting list will
be made on a "first-on, first-off " basis, except as provided in subsection
(e) of this section.
(e) Whenever a new restricted parking lot or restricted
parking structure is opened for operation, assignments will be made
as near as possible to the employee's work location. Whenever a new
parking structure is opened that is connected to or part of a building,
whether by new construction or by purchase of an existing facility,
assignments to that location may be made first to the employees occupying
the building. Additional and further assignments will be made in accordance
with these sections.
(f) All assignments relinquished, cancelled, terminated,
or forfeited shall become reassignable in accordance with these sections
on the effective date of relinquishment, cancellation, termination,
or forfeiture.
(g) Parking administration may designate and request
the board or the Texas Department of Transportation to mark and place
appropriate signs, traffic control devices, and meters for traffic
control and parking regulation, and to designate parking spaces for
state-owned vehicles and visitor parking in the Capitol Complex.
(h) In making assignments to open parking facilities,
individual space assignments are not permitted. Parking administration
may assign more individuals to park in the lot or parking structure
than there are spaces available. Determination of the number of assignments
to such an area, as allowed by this subsection, shall be based upon
information obtained during peak utilization periods. Adjustments
in the number of permitted assignments may be made from time to time
as circumstances warrant in an effort to obtain full utilization of
state parking facilities.
(i) Each state agency housed in the Capitol Complex
or on other state property administered by parking administration
is allotted a number of reserved spaces based on the needs of the
agency and the availability of spaces. Parking administration will
ensure that all agencies are allocated at least one space for individual
assignment. Each state agency is responsible for assignment of these
spaces and for notifying parking administration of all reserved assignments,
additions, and deletions. A monthly charge shall be paid quarterly
in advance for each assigned reserved space within a lot or parking
structure as described in §111.43 of this title (relating to
Monthly Parking Fees, Payment, and Refunds). All other spaces, whether
a part or the whole of a lot or parking structure, shall be marked
for open assignment in accordance with these sections.
(j) Parking administration may make space trades for
employees currently having assigned spaces. In allowing such trades,
parking administration shall satisfy itself that the best interests
of the state will be served.
(k) If an employee is transferred to another work station
outside the jurisdiction of parking administration or is terminated,
he or she shall relinquish his or her assignment.
(l) In case of a transfer, should the employee be reassigned
within six months of the original transfer, he or she shall be entitled
to a priority assignment in the same facility as his or her relinquished
assignment if a space is available.
(m) Subleasing an assignment shall not be permitted
and is a violation of these sections. It is permissible for an employee
who is assigned a reserved space by his or her agency to allow another
state employee to use that assignment during vacations, absences due
to illness, or official travel, provided the parking coordinator for
his or her agency is notified in advance, but charging a fee for this
favor is a violation of these sections.
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