| (a) The actual reimbursement rate or reimbursement
amount depends on the amount of available administrative funds and
the allocation method used.
(b) TDA will notify CEs of any changes to the allocation
and/or the reimbursement rate or amount.
(c) To the extent that administrative funds are available,
TDA will reimburse CEs their allowable costs up to Letter of Credit
amounts.
(d) CEs must submit monthly reimbursement claims, including
all allowable costs of distributing USDA Foods and other donated foods.
(e) At the end of each contract year, TDA will reallocate
any uncommitted administrative funds, first to reimburse any remaining
costs of distributing USDA Foods, and second to reimburse the costs
of distributing non-USDA Foods.
(1) Before reallocation, TDA may notify CEs of a cutoff
date after which TDA will not reimburse monthly claims.
(2) A cutoff date enables TDA to reallocate administrative
funds which were not committed during the contract year.
(f) Shared maintenance fees are not an allowable administrative
cost.
(1) CEs may directly charge sub-agencies their usual
and customary shared maintenance fees.
(2) At its discretion, TDA can require CEs to reduce
or waive shared maintenance fees.
(g) To the extent authorized by law, TDA may change
policy regarding the costs associated with distributing USDA Foods
as necessary to ensure the equitable distribution of USDA Foods. Prior
to making any policy change, TDA will consult with the affected CEs
and other stakeholders.
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